RESOLUTION 2022-3

Kiowa County Commissioners Meeting
May 2, 2022

David White, Bert Lowery, John Bertram, Kristi Cooper, Chay Howard, Jay Schmidt, Nadine Lampe, Matt Christenson, and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 4/29/2022.

Prior to the meeting, prayer was given by Jeff Blackburn and the pledge of allegiance. David White opened the meeting at 9:00. Bert moved to approve the consent agenda as presented and John seconded, motion passed unanimously.

Jay Schmidt presented a merit payroll change for approval for J West. After review Bert moved to approve the change as presented and John seconded, motion passed unanimously. He then presented a request of federal funds exchange in the amount of $56,319.66 that would be available funds in the amount of $50,687.70. Bert moved to approve the exchange of federal funds and John seconded, motion passed unanimously. Next, he informed them that the cost share of chemicals is set by statue and because they disposed of the cost share then they would need to offer at least 75% to 100% of the cost of chemicals to the public due to the amount of levies Noxious Weed receives in taxes. After some discussion John moved to approve the cost share to be changed back to 100% for the cost to the public for noxious weeds chemicals and Bert seconded, motion passed unanimously. Also, he added that they have added culverts on 5th Ave South of Q St. and one on N St. between 13th Ave and 15th Ave and added a retaining wall up on 55th Ave between G St. and H St.

Nadine Lampe with Arrowhead west came to present their 2023 budget request and gave a brief update on the program for Kiowa County.

Matt Christenson came to discuss network equipment updates for the Commons and presented 3 bids for their review from CDW Government $3420, GovConnection $3197.48, Southern Computer Warehouse (SCW) $2938.29. After some discussion John moved to approve the purchase from SCW and give him permission to order from a different supplier if SCW is unable to get the equipment delivered due to shipping delays and Bert seconded, motion carried unanimously. Next, he presented 3 quotes on network shortage backup equipment from SDWG $9,158.78, GovConnection $8,157.58, SCW $7974.25 and SHI $8649.47. Bert moved to approve the SDWG quote and John seconded, motion passed unanimously.

Kristi Cooper presented the minutes of April 29th for signatures.

David adjourned the meeting at 9:28

Kiowa County Commissioners Meeting
April 29, 2022

David White, Bert Lowery, John Bertram, Kristi Cooper, Ric Dalke, Richard McVey, Tracey Barton and Norm Macleod(via phone) and Stacy Weaver attended the meeting.

Consent agenda included: Agenda, Payroll report, Accounts Payable reports, and Commissioner minutes of 4/18/22 & 4/21/2022.

After prayer given by Stacy Weaver and the pledge of allegiance, David White opened the meeting at 9:00. Bert moved to approve the consent agenda as presented John seconded, motion passed unanimously.

Ric Dalke and Mary-Jane Dowler from the Iroquois Center of Human Development came to present their 2023 budget request and a review.

Tracey Barton and Norm Macleod with KNRC called to continue the conversation of the County partnering with them for the Rails to Trails program. After some discussion David moved to adopt resolution 2022-8 for adopting the Rails to Trails Program for Local Governments by the Kansas Natural Resource Coalition and John seconded motion passed unanimously. David moved to approve a commitment of one year with KNRC and John seconded, motion passed unanimously.

Kristi Cooper presented a merit payroll change for approval for T Libby. After review of the payroll change Bert moved to approve the change and John seconded, motion passed unanimously. Next, she presented the resolution 2022-13 with KWORCC for a self-insurance pool for worker compensation insurance and an interlocal agreement. After review David moved to adopt the resolution 2022-13 for an interlocal cooperation agreement with KWORCC to participate in and form a county self-insurance pool for worker compensation insurance and John seconded, motion passed unanimously. Bert moved to approve the agreement with KWORCC as presented and John seconded, motion passed unanimously. Last she presented the minutes of 4/18/22 and 4/21/22 along with payroll reports and accounts payroll reports for signatures.

Richard McVey came to inform them that he is looking to purchase some additional cameras and equipment for the District Court and presented 4 quotes. Bert moved to approve the lower bid from SHI in the amount of $1439.48 and David seconded, motion passed unanimously.

Meeting adjourned at 10:09

Kiowa County Commissioners Special Meeting
April 21, 2022

David White, Bert Lowery(absent), John Bertram, Kristi Cooper, Chay Howard and Jay Schmidt attended the meeting.

Consent agenda included: Agenda

David called the Special meeting to order at 9:30. John moved to approve the consent agenda and David seconded, motion passed unanimously.

Jay Schmidt presented a Project Agreement with KDOT for a low water crossing on 30th Ave north of C St. John moved to approve the project agreement with KDOT and David seconded, motion passed unanimously. Next, he presented a Governmental Entity resolution 2022-12 to lease, purchase and/or finance with CAT Financial and David seconded, motion passed unanimously. John moved to approve the lease purchase agreement with CAT Financial and David seconded, motion passed unanimously.

Meeting adjourned at 9:48

Kiowa County Commissioners Meeting
April 18, 2022

David White, Bert Lowery, John Bertram, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Jes Pfannenstiel, Harvey Felzke, Kendal Lothman, Victoria Yohn, J.L Spurgeon, Clayton Fischer, Kelly Askew, Staci Derstein, Tracey Barton(via phone), Julie Lyons, Jennifer Kooken, Curtis Zerr and Matt Christenson attended the meeting.

Consent agenda included: Agenda, Payroll report, Accounts Payable reports, and Commissioner minutes of 4/4/2022.

Prior to the meeting, the pledge of allegiance was recited. David White opened the meeting at 9:00. Bert moved to approve the consent agenda as presented and John seconded, motion passed unanimously.

Kerri Ulrich came to request a session for Board of Health. David adjourned the Commissioner meeting at 9:02 and called the Board of Health meeting to order. She reported they attended the annual conference in Topeka last week, Health Fair April 23rd, kindergarten round up beginning and a grant was received to help purchase bikes for the Safe Kids program. David adjourned the Board of health and called the regular meeting to order at 9:09.

Jay Schmidt came to give updates for Public Works which included, approval to purchase a batwing mower at a local auction today and he has received bids up to $24,000 so he will see how much it goes and go from there. It It was by consensus to allow him to purchase if the price is fair. David asked about the recycling container for glass and plastic and Jay informed it would be $40 a month per container and it was by consensus to allow the recycle dumpster to be placed at the landfill with the cardboard container. Next Chay discussed the track loader lease briefly. Jay then requested an executive session for 5 minutes for non-elected personal regarding employee relations. David moved to go into executive session at 9:16 and Bert seconded, motion carried unanimously. Regular session began at 9:21 and Jay Schmidt presented demotion payroll change for approval. Bert moved to approve the payroll change as presented and John seconded, motion passed unanimously.

Jes Pfannenstiel with Kansas Workers Risk Cooperative for Counties (K-WORCC) came to present a prorated quote for 8 months in the amount of $26,626 and $39,939 for a yearly premium. Harvey Felzke with KCAMP presented a prorated quote for 8 months in the amount of $128,576 and $191,558 for a yearly premium and explained the breakdown of coverage comparable to EMC.

Kendal Lothman came to present a separation payroll change for C McElroy for approval. After review John moved to approve the change as presented and Bert seconded, motion passed unanimously.

Break called till 9:55

Victoria Yohn came with Clayton Fischer and J.L Spurgeon to present the 2023 Conservation District budget request in the amount of $15,000that they have requested for several years and gave some updates on their programs.

Kristi Cooper presented minutes of April 4th, payroll reports and accounts payroll reports for signatures. Also, she informed them per Theron McKinney that they had appointed Evan Jacks as the new captain for Haviland.

Kelly Askew and Staci Derstein came to discuss the projected library budget request which would include an insurance stipend for their employees. They explained the increase of $9600 which would allow $400 monthly stipend for the 2 full-time employees. They will look at this during the budget workshop in June.

Tracy Barton called to continue the discussion regarding to the Kansas Natural Resource Coalition (KNRC) Rails to Trails program. She requests them to adopt Resolution 2022-11 for the Rails to Trails program for local government by the KNRC and this gives a 3-year commitment to them as they moved forward with the project. After some discussion and clarification, it was tabled.

Julie Lyon came to give updates with Economic Development which included, cheese factory being built in Ford County, dairy farms growth, daycare updates.

Jennifer Kooken with Homestead Insurance and Curtis Zerr came to give an insurance quote from Homestead Insurance and explained that their carrier EMC only allows one quote per year so they would be the same as Banco Insurance quote from the previous meeting. Curtis explained how they could assist in reducing the premium in the next few years. Bert informed they would make a decision hopefully during Commissioner discussion if they would like to wait around.

Matt Christenson came to give some updates for the ARPA funds report.

Break called for 10 minutes at 11:55

During Commissioner discussion they continued the discussion regarding the three insurance quotes from EMC with Banco, KCAMP, KWORCC and EMC with Homestead Insurance. After comparing the quotes with the significance of $116,000 between them. John moved to adopt resolution 2022-11 and Bert seconded, motion passed unanimously.

Meeting adjourned at 12:09

Kiowa County Commissioners Meeting
April 4, 2022

David White, Bert Lowery, John Bertram, Kristi Cooper, Chay Howard, Jay Schmidt, Kendal Lothman, Jackie Robertson, Theron McKinney and Stacy Weaver attended the meeting.
Consent agenda included: Agenda and Commissioner minutes of 3/31/2022.

Prior to the meeting, prayer was given by Stacy Weaver and the pledge of allegiance. David White opened the meeting at 9:00. Bert moved to approve the consent agenda as presented and John seconded, motion passed unanimously.

Jay Schmidt presented a department change payroll change for D Liggett. After review Bert moved to approve the change as presented and John seconded, motion passed unanimously. Next, he reported he is waiting on Nisly for a quote for a recycle container. He also informed them that he would like to sell the 2013 Cat tractor truck due to ongoing repairs. He would like to get a quote for a new or used truck to replace it and place the current truck on purple wave.

Jackie Robertson with Banco Insurance came to present a renewal quote for 2022-2023 from EMC. She gave a break down for the premiums and gave them options on deductibles.

Kendal Lothman came to present a merit payroll change for V Gwin. After review of the payroll change Bert moved to approve the change as presented and John seconded, motion passed unanimously. Next, he presented a quote from Decker Electric to move their current Polycom video system for court in the amount of $3500. He requested that it come out of the Sheriff’s Office special equipment fund. Bert moved to approve the purchase and John seconded, motion passed unanimously.

Break called for 5 minutes at 9:48.

Theron McKinney came to inform the Commissioners he received the resignation from the captain of the Haviland fire department and that they will hold a meeting tonight to appoint a new captain and they are adding 5 new volunteers to the Haviland/Belvidere fire department.

Kristi Cooper presented 2 quotes for mowing for this year from Dave Moyer and Nace Lawn Care. Their quotes came in at the same price as they had previously bid per location. After review of the bids Bert moved to accept the bid from Dave Moyer and John seconded, motion passed unanimously. Next, she presented the minutes of March 31st for signatures and informed them that the courthouse will be closed on April 15th for Good Friday and that their next meeting will be held on April 18th.

During Commissioner discussion they discussed shift differential pay for the Sheriff office per Berts conversation with Kendal they had and that they will continue the discussion once he comes to them about that and David adjourned the meeting at 10:09