March 19, 2018

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
March 19, 2018

Ronald Freeman, John Unruh, Bert Lowery (absent), Kristi Cooper, Tony Factor, Travis Payne, Rosa Spainhour, Matt Christenson, Cody Sherer and Jay Koehn attended the meeting.

Consent agenda included: Agenda, Payroll/AP reports and Commissioner minutes of 03/05 & 3/16

After the prayer was given by Tony Factor, Ron opened the meeting. John moved to approve the consent agenda as presented and Ron seconded, motion carried 2-0.

Mitzi came forward for the board of health meeting. Ron adjourned the regular meeting and called the BOH meeting to order. Mitzi gave updates which included; health fair setup, Wic changes, grant application and community assessment meeting tonight. Ron adjourned the BOH and called the regular meeting to order. Mitzi presented a grant application from KDHE for $18,161 for the immunization action plan, public health Emergency Preparedness and State formula. After review of the application John moved to approve the grant application and Ron seconded, motion carried 2-0.

Chay Howard wanted to inform the Commissioners of the information he had received from Hinkle Law Firm regarding their legal representation for Kiowa County. He added that the overall cost for them would be around $700. After some discussion John moved to approve the contract with Hinkle Law as legal representation for Kiowa County after more information was provided and Ron seconded, motion carried 2-0.

Travis Payne came forward and presented a map for overlays and scrub seals for this season. He also asked if he go ahead and get bids on those two projects and it was by consensus to go ahead. Next, he informed them that he will be working on finishing the Scott Street project from last year and there was discussion on the material to be used and John asked to table this discussion till the next meeting. He also asked them to allow to request to exchange the Federal Funds of $65,588.98 at the rate of 25% and will receive $49,191.74. John moved to approve the exchange of Federal Funds and Ron seconded, motion carried 2-0. He gave updates on the equipment on purple wave and informed them of some violations they received at the landfill on their annual inspection. They are correcting these violations and he is still working with Kirkham and Michael on the Facility Operating Plan (FOP) for the landfill since it has never been finished.

Break called for 5 minutes.

Rosa came forward and presented a quote on 2 monitors for $64,832.40 from Zoll. She explained after applying for a state grant she was approved for $25,000 and that when applying for the grant she had to give a quote on a specific monitor and so she received three quotes but choose to go with Zoll due to the options for the model. She explained that she will use encumbered funds in the amount of $21,639.06 and she will have a year with no interest to pay the remaining total on the monitors through Zoll. John moved to approve to the purchase and Ron seconded, motion carried 2-0.

Cody Sherer came forward to talk about replacing a pump housing on truck 561 in the amount of $1242.60. He explained that he was only able to get one quote due to the lack of parts for that specific truck. John moved to approve the quote and Ron seconded, motion carried 2-0.

Matt Christenson came forward to discuss the lighting on the radio tower after inspection of the tower that the lighting system has extensive damage from a lightning strike and that he has filed a claim with EMC and working with them to determine when the damaged occurred and also informed them that is currently out of compliance with FAA regulations for towers of that height and could be subject to fines and penalties and encourage them to go ahead with approval on replacing the lighting system in the amount of $30,978.60 to come out of the equipment fund. After some discussion John moved to approve the new lighting system and Ron seconded, motion carried 2-0. Next, he presented bids for mowing for the upcoming season from Dave Moyer and Paul Alvarez. The bid request was per location as in the past requests. After looking over the bids John asked to table this discussion till the next meeting when Bert would be present. Last he informed them that he had gotten some good reviews back on Crystal Clean Window Plus that they had requested he get. After some more discussion John moved to hire them to clean the Courthouse and Commons building windows for $1600 and Ron seconded, motion carried 2-0.

Jay Koehn came forward to talk to them about buying a new truck for the fire department and he presented quotes from Lanterman $45,341, Kingman Motors $44,747 and Marmies $46,880. Jay explained that Kingman and Marmies are for a 2018 Ford and Lanterman is for a 2019. He also explained that he will get bids on the rest of the setup at a later date and that it will take 3 months to get the vehicle due to high orders. After some more discussion Ron moved to buy from Lanterman and John seconded mc 2-0.

No items were discussed during Commissioner Discussion.

Meeting adjourned at 11:26