Register of Deeds

The Register of Deeds Office is responsible for recording all transactions relating to real estate in Kiowa County. This includes deeds, mortgages, oil and gas leases, and platted additions to all cities in the county. Our office also files financing statements under the uniform commercial code, federal and state tax liens, mechanics liens on personal property, powers of attorney, county school records, death certificates and military discharges.

All records in this office are open to the public with the exception of the Kansas Real Estate Sales Validation Questionnaire, which is a closed record (with a few exceptions) by state statute. Copy charges are $1.00 per page. Faxed copies are billed at $2.00 per page.

Please remember Register of Deeds are recorders not researchers. This office will not be responsible for missed documents and information.

Mission Statement

To provide the citizens of Kiowa County information and accurate records in a fast and friendly manner.

General Recording Requirements

Instruments must contain original signatures (both signers and notary public), be notarized, contain a Kiowa County legal description, and be accompanied by the proper filing fee. Photocopies can not be recorded unless they are certified copies from another recording office with an original certificate attached.

Deeds and Affidavits of Equitable Interest must be accompanied by a Kansas Real Estate Sales Validation Questionnaire (one-part form accepted in this office) or have the exemption typed on the face of the deed. The exemptions are found in K.S.A. 79-1437e. They are:

1. Recorded prior to the effective date of this act
2. Made solely for the purpose of securing or releasing security for a debt or other obligation
3. Made for the purpose of confirming, correcting, modifying or supplementing a deed previously recorded, and without additional consideration
4. By way of gift, donation or contribution stated in the deed or other instrument
5. To cemetery lots
6. By leases and transfers of severed mineral interests
7. To or from a trust, and without consideration
8. Resulting from a divorce settlement where on party transfers interest in property to the other
9. Made solely for the purpose of creating a joint tenancy or tenancy in common
10. By way of a sheriff’s deed
11. By way of a deed which has been in escrow for longer than five years
12. By way of a quit claim deed filed for the purpose of clearing title encumbrances
13. When title is transferred to convey right-of-way or pursuant of eminent domain
14. Made by a guardian, executor, administrator, conservator or trustee of an estate pursuant to judicial order
15. When title is transferred due to repossession
16. Made for the purpose of releasing an equitable lien on a previously recorded affidavit of equitable interest, and without additional consideration

When a real estate sales validation questionnaire is not required due to one or more of the exemptions provided in subsection (a), the exemption shall be clearly stated on the document being filed.

You can download the Kansas Real Estate Sales Validation Questionnaire from the Kansas Department of Revenue website.

Filing fees are to be paid at the time of filing and are set by state statute K.S.A. 28-115. Filing fees listed below:

• REGISTER OF DEEDS OFFICE
• FEE SCHEDULED CALENDER YEAR

For recording deeds, mortgages, or other instruments or writing, for the first page (Not to exceed legal size pages 8 1/2″ X 14″)………………………………………………………………………………..$21.00

For second page and each additional page or fraction thereof (Includes Technology Fees and Heritage Trust Fund Fee)……………………………………………………………………………..$17.00

Recording real estate mortgage assignment or release for the first page (Includes Technology Fees and Heritage Trust Fund Fee)……………………………………………………………………. $20.00

For second page and each additional page or fraction thereof of assignment or lease………………………………………………………………………..$4.00

Recording town plats, for each page………………………………………………………………………..$32.00

Certificate, certifying any instrument of record……………………………………………………………………..$13.00

Acknowledgment of signature……………………………………………………………………$12.50

For filing liens for materials and services under K.S.A 58-201…………………………………………………………………………….$17.00

Lis Pendens K.S.A. 60-2201……………………………………………………………………………$5.00

Federal Tax Lien Notices…………………………………………………………………………$32.00

Federal Tax Lien Release……………………………………………………………………….$32.00

K.S.A. 44-717(e)(1) Employment Security Law Lien Release (First page only, additional fees apply for second and additional pages and fractions thereof)………………………………………………………………………………….$71.00

K.S.A. 39-709(g) Medical Assistance Lien due at time of filing (First page only, additional fees apply for second and additional pages and fractions thereof)*……………………………………………………………………………..$0.00

K.S.A 39-709(g) Medical Assistance Lien assignment of release for the first page…………………………………………………………………………………….$0.00

UNIFORM COMMERCIAL CODE

Original financing statement…………………………………………………..$15.00

Amended financing statement………………………………………………….$15.00

Continuation statement…………………………………………………………….$15.00

Financing statement indicating assignment………………………………..$15.00

Assignment of financing statement…………………………………………….$15.00

Statement of release of all or a part of any collateral described in filed financing statement…………………………………………………………………..$15.00

Real Estate mortgage subject to K.S.A 84-9-502 *Fixture Filing…….$15.00

Termination Statement………………………………………………………………$15.00

Written UCC information request, per debtor name……………………..$15.00

Copy request: a copy of any filed financing statement per page………..$1.00

Certified Copy, in addition to any copying expenses………………………..$7.50

K.S.A. 79-2616(d) Federal Tax Lien Certificate……………………………….$7.50

K.S.A. 79-2616(d) Copy of Federal Tax Lien (per page)……………………$1.00

Attachments, per page (after first ten pages, which are included in initial fee)…………………………………………………………………………………………….$1.00

If the name or names of any signer or notary public are not plainly typed or printed under the signature the register of deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule. K.S.A. 28-115(d)

If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on an additional sheet and such sheet shall be counted as a page.

The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear an legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The Register of Deeds may reject any document which is not of sufficient legibility.

*No fee shall be charged or collected for any filing made by the secretary of health and environment or the secretary’s designee pursuant to K.S.A. 28-115(c) If it is unclear that the person requesting filing is the secretary’s designee, standard filing fees shall be collected.

KANSAS OPEN RECORDS ACT STATEMENT

“No person shall knowingly sell, give or receive, for the purpose of selling or offering for sale any property or service to persons listed therein, any list of names and addresses contained in or derived from public records…” K.S.A. 45-230. Any person who knowingly violates this law is liable for payment of a civil penalty in a action brought by the attorney general or district attorney in a sum set by the court not to exceed $500 for each violation. Violators will be reported to the District Attorney. By accessing this site, the user makes the following certification pursuant to K.S.A. 45-220(c)(2): “the requestor does not intend to, and will not: (A) Use any list of names or addresses contained in or derived from the records or information for the purpose of selling or offering fro sale any property or service to any person listed or to any person who resided at any address listed; or (B) sell, give or otherwise make available to any person any list of names or addresses contained in or derived from the records or information for the purpose of allowing that person to sell or offer for sale any property or service to any person listed or to any person who resides at any address listed.”

Staff

Register of Deeds
Terri Butler
terri.butler@kiowacountyks.org

Deputy Register of Deeds
Cheyenne Morehead
cheyenne.morehead@kiowacountyks.org

Contact

620-723-2441 (Phone)
620-723-1033 (Fax)

Office Hours

Normal Business hours are 8:00 A.M. – 5:00 P.M., Monday-Friday.

The Register of Deeds is located in the Northwest corner of the main floor of the Kiowa County Courthouse.