March 30, 2018

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
March 30, 2018

Ronald Freeman, John Unruh, Bert Lowery, Chay Howard, Shelly Fisher, Travis Payne, Rosa Spainhour, Matt Christenson, Chris Tedder attended the meeting.

Consent agenda included: Agenda, Payroll/AP reports and Commissioner minutes of 03/19.

After the Pledge of Allegiance, Ron opened the meeting. Bert moved to approve the consent agenda as presented and Ron seconded, motion carried 3-0.

Travis Payne came forward and presented the contract for the Federal Funds exchange that was approved at the meeting on March 19, 2018. He explained that by doing the exchange at 75% we do not have to follow KDOT’s specs and have a little more freedom. Next, he told the Commissioners that Nace Farms donated 2 loads of rock to the Community Building and are asking that the County get 2 loads, he would charge $28.98 per ton, 25 tons per load, to help maintain the lot. John asked to table this discussion until the next meeting. They also discussed the drainage between the Barn and the Community building, which they will discuss at greater length at the next meeting. Travis brought in two bids for culverts. One from J & J Drainage for $9775.50 and the other from Welborn Sales for $10263.40, Bert moved to accept the bid from J & J Drainage and John seconded, motion carried 3-0. He also presented information on two different gas monitors for the landfill, one was a smaller, wearable monitor for $595, the other was a larger, handheld monitor for $1300. Bert moved to purchase the smaller, wearable monitor for $595 and John seconded, motion carried 3-0, Travis will purchase RKI Instruments Gas Detection for Life, model GX-2009 from Amazon. Next, they discussed the Kiowa County Solid Waste Management meeting and the next meeting will be an open hearing at the Commissioner’s meeting on April 16th. Travis had a couple of questions for Chay regarding minute taking at the Solid Waste Management meetings. Chay advised that the minutes need to be send out to the board and approved. Other items discussed were using magnets on the roads, road improvements and the purple wave sales.

Break called for 7 minutes.

Chris Tedder came forward with a letter from Frontier Forensics Midwest letting us know that their fees are increasing slightly for autopsy’s. Next, Chris was asked about excessive speed by his Deputy’s through towns to get to calls during hi-traffic and school transport times. Chris informed them that he would address the issue.

Matt Christenson came forward to discuss the bids for mowing for the upcoming season from Dave Moyer and Paul Alvarez. Matt informed the Commissioners that Paul Alvarez called and withdrew his bid. John moved to accept the bid from Dave Moyer and Bert seconded, motion carried 3-0. Next, Matt told them of an issue with a stuck valve in the main line of our sprinkler system. This is not the first time this has happened and the last time it happened, it caused a high water bill. After some discussion Matt asked if he could get some bids for someone to come out and do an irrigation system directly from the main line and not the cistern.

Shelly presented a tax correction for approval and after review John moved to approve the tax correction and Bert seconded, motion passed 3-0.

During Commissioner Discussion John brought up our Donated Time policy and asked that we put it on the agenda for Monday, April 2, with that they are wanting to discuss the PTO and EIB policy. Chay presented the contract from Hinkle Law that was approved at the March 19th meeting for the Commissioners to sign as he did not have the contract with him at the previous meeting. Next, he informed then that they were finishing up publications for the tax sale. Last they discussed the Commons and the sealing of the masonry. Bert was going to try to make a few phone calls and they will talk about it more at the next meeting.

Meeting adjourned at 10:42