April 16, 2018

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
April 16, 2018

Ronald Freeman, John Unruh, Bert Lowery, Chay Howard, Kristi Cooper, Terry Mayhew, Travis Payne, Rosa Spainhour, Matt Christenson and Rhonda Fernandez attended the meeting.

Consent agenda included: Agenda, Payroll reports, AP reports and Commissioner minutes of 04/02.

After the prayer by Terry Mayhew, Ron opened the meeting. Bert moved to approve the consent with corrections to the agenda and minutes as presented and John seconded, motion carried 3-0.

Mitzi Hesser came forward for the Board of Health meeting. Ron adjourned the regular meeting and called the BOH meeting to order. Mitzi presented a poster to say Thank You from everyone signed at the health fair and in formed them that they did 492 blood draws on Saturday and 75 on Friday for the volunteers. She also reported that the Ministerial Alliance used funds from “No one fights alone” to pay for the PSA levels for the men this year. Next, she informed them of the results from the Community Assessment and that she is working Mary Sweet on the results. Ron adjourned the BOH meeting and called the regular meeting to order. Mitzi left the meeting,

Travis Payne came forward to give updates on his departments. He first presented a payroll change for J Adolph (separation). After review of the payroll change John moved to approve and Bert seconded, motion carried 3-0. He also reported the new loader had been delivered and that he is looking over the applications he had received for Solid Waste Forman and he will start interviews next week. John asked for 15 minutes to include Travis to discuss employee relations for non-elected personnel at 9:20 and Bert seconded, motion carried 3-0. Executive session included Travis, Chay and the Commissioners. They came out of executive session at 9:35 and went back in for an extra 10 minutes and Ron moved for the additional time for the executive session and John seconded, motion carried 3-0. Executive session included Travis, Chay and the Commissioners. Regular session began at 9:45 with no action taken.

The Public hearing for the Solid Waste Management review began at 9:45. Clerk handed over the resolution to be adopted per the public hearing. No public attended the hearing. After review of Resolution 2018-6 John moved to adopt the resolution and Bert seconded, motion carried 3-0. He will send this to the State.

Next Travis asked to change the hours for Bruce and Derry from the Noxious Weed from 40 hours to 45 hours due to the season of spraying has began and after some discussion on the hours John moved to allow Derry to be changed to 45 hours per week and leave Bruce at 40 hours and Bert seconded, motion carried 3-0. John asked if they had started gopher baiting and if the golf course had been sprayed. Travis explained that they are doing the gopher baiting now and that he is unsure if Bruce has sprayed but he would check and let them know at the next meeting. Bert requested a 10-minute executive session for non-elected personnel to discuss employee relations with Travis at 10:14 and Ron seconded, motion carried 3-0. Executive session included Travis, Chay and the Commissioners. Regular session began at 10:24 with no action taken. Travis left the meeting.

Pat Klecker with Santa Fe Trail Community Corrections came to present 3 grants which included Behavior Health Service grant, Juvenile Comprehensive grant and Adult Comprehensive grant for approval. He informed them bout what each grant is used for in the program. Ron moved to approve all the grants that were presented for signatures and John seconded, motion carried 3-0. He gave a quick review of the programs. Pat left the meeting.

Matt Christenson came forward to discuss the maintenance position. He wanted to make sure before he hired that the position would be still available after the budget workshop. He explained that he didn’t want to hire someone and in 6 months have to let them go due to budget cuts. John requested to have an executive session for non-elected personnel to discuss employee relations at 10:47 and Ron seconded, motion carried 3-0. Executive session included Kristi, Chay and Matt with the Commissioners. Regular session began at 10:57 with no action taken.

Chay Howard came to have a discussion with Gib Compton (Managing Member of Compton Construction). Terry Malone (attorney for Compton Construction), Davis Haynes (Sinclair Masonry VP), Justin Holcomb (Sinclair Masonry VP), Mark McCluggage (GLMV President/CEO), Matt Cortez (GLMV VP). Ken Snow (attorney for GLMV) regarding the roof at the Commons building and the issues we have had with leaks. Chay called for a 30 minutes executive session to discuss matters affecting the financial affairs of private businesses with the individuals listed above and to include Matt Christenson and Kristi Cooper and the County Commissioners. Bert moved for the executive session at 11:00 to discuss financial affairs and John seconded, motion carried 3-0. Regular session began at 11:30 with no action taken. Everyone left to discuss options for their company with their legal representatives and would come back after 10 minutes.

Kristi Cooper presented tax corrections for review. After review John moved to approve the tax corrections and Ron seconded, motion carried 3-0. Also presented was a payroll change for J Rugg (merit increase) for review. After review John moved to approve the payroll change and Bert seconded, motion carried 3-0. Next, she presented Policy 306 Civil Pay with corrections to existing policy and policy 315 Emergency Volunteers. She explained that Policy 315 was created to allow full time employees to respond to emergencies to assist EMS or Fire and be allowed to stay clocked in for their regular scheduled time of work hours and any pay received would be kept by the employee as an inventive for being part of a volunteer emergency service and the correction on the civil pay policy would allow the employee to keep any pay received as fulfilling their civic duty. After review of the policies Bert moved to approve them as presented and Ron seconded, motion carried 3-0.

Chris Tedder came to request a 10-minute executive session regarding employee relations for non-elected personnel. Ron moved for the executive session at 11:44 and Bert seconded, motion carried 3-0. Chris requested Kristi and Chay to stay for the executive session. Regular session began at 11:54 with no action taken.

Chay Howard requested a 5-minute executive session for attorney client privilege discussions with the Commissioners. Bert moved for an executive session to include Chay and Kristi at 11:54 and John seconded, motion carried 3-0. Regular session began at 11:59 with no action taken.

Chay Howard requested a 10-minute executive session to discuss matters affecting the financial affairs of private businesses financial affairs with the representatives from Compton Construction, Sinclair Masonry, GMLV, Kristi Cooper, Matt Christenson and the County Commissioners. Bert moved for the executive session at 12:07 and John seconded, motion carried 3-0. Regular session began at 12:17. John moved to accept the settlement of $25,000 from Compton Construction and waive any or all responsibility from the Companies involved in the agreement and Bert seconded, motion carried 3-0. Matt will continue to get bids on the sealing of the masonry at the Commons building and ask for specific product to be used.
No topics discussed for Commissioner Discussion.

Meeting adjourned at 12:25