May 31, 2018

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
May 31, 2018

Ronald Freeman, John Unruh, Bert Lowery, Chay Howard, Kristi Cooper, Matt Christenson, Travis Payne, Richard McVey, Tim Tyree, Dennis McKinney and Scott Brown attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 05/21.

After the pledge of allegiance, Ron opened the meeting. Bert moved to approve the consent agenda and John seconded, motion carried 3-0.

Travis Payne came forward to give updates for R&B. Scott street project delayed due to the holiday till this week. Quotes on Grant street will need to be rebid due to prices of oil went up from last year when the bid was turned in. Travis did inform them that he will honor the figures on the quote for Scott street. He then presented payroll changes for S Peters (merit increase) and C Erikson (merit increase) for approval. After review of the payroll changes Bert moved to approve the changes and John seconded, motion carried 3-0. Last he presented a payroll change for D Liggett to move the chemical applicator position to grade scale 12 and explained that he is shared between 2 departments and that his wage is not in the pay range for that grade. John moved to change the pay grade for chemical applicator from grade 11 to grade 12 and Bert seconded, motion carried 3-0. The clerk presented the only bid for the scrub seal and asphalt work on 11th Ave from Heft & Sons to the chairman for review. Ron read the bids that were presented for a scrub seal on 11th Ave for 5.6 miles and K street for 3.9 miles in the amount of $318,793.80 and 5 miles of paving on 11th Ave in the amount of $464,640. Discussion tabled till commissioner discussion and asked Travis to come back.

Scott Brown, Tim Tyree and Dennis McKinney came from Kiowa County United board (KCU) to discuss economic development for Kiowa County and affordable housing. They explained that they would like to see affordable housing for residents and explained they had interest in the lots north of R&B facility on Grove street since they had previously when used for a trailer park temporarily several years ago and would like to put in a mobile home park. They informed them that they have been in contact with the city officials and they are open to the idea and are willing to work with them. It was by consensus to donate the lots to the Kiowa County United contingent to them being able to follow codes with the city. They will come back when they can get more of the details worked out and settled with the City of Greensburg.

Matt Christenson came to present the yearly renewal maintenance agreement from Foley for our generator at the Courthouse in the amount of $1,075.35. After review of the agreement John moved to approve the agreement and Bert seconded, motion carried 3-0. Next he presented a yearly renewal maintenance agreement for the generator at the fairgrounds from Foley in the amount of $683.20 John moved to approve the contract from Foley and Bert seconded motion carried 3-0. Last he presented the revised Pay Plan for approval which included some new job positions, adjusted merit increase percentage and pay grade scale changes. He asked them to review this and at the next meeting to approve the new updated Pay Plan to include all the changes.

Break was called at 9:57

Chay Howard presented a payroll change for C Cantrall (reclassification) he explained that he changed the pay grade for that position from 11 to 13 and change the name from legal assistant to office manager due to the responsibility for the job and he presented a payroll change for A McVey (new hire) for the summer. Commissioners asked him to create a job description for that position to be used when it is needed. Bert moved to approve the payroll changes and John seconded, motion carried 3-0.

Kristi presented a payroll change for M Tedder (merit increase) for approval. Bert moved to approve the payroll change and John seconded, motion carried 3-0. Next, she presented tax corrections for approval. After review of the tax corrections Bert moved to approve them and Ron seconded, motion carried 3-0. Last she presented new bank signature cards for their signatures.

During Commissioner discussion Chay wanted to talk about what they wanted to do about the Ambulance contract and suggested he would like to make changes, but no decision was made. They asked to have Rosa to come in and talk to them about coverage when they are on transfers at the next meeting. Next Kristi asked about charging for out of county C&D clarification. It was discussed to start charging more for C&D and dirty concrete. John moved to change the fee for out of county C&D and dirty concrete from $10 to $20 a yard and clean concrete for $10 a yard and Bert seconded, motion carried 3-0. Travis will get this posted and published for the public. Last they looked over the bids from Heft and Sons on the scrub seal and asphalt for 11th Ave. After some discussion John moved to accept the bids on the scrub seal on 11th Ave for $318,793.80 and Bert seconded, motion carried 3-0. Bert moved to approve the bid on asphalt on 11th Ave and John seconded, motion carried 3-0.

Break called 11:16

Kristi requests a 10-minute executive session for non-elected personnel to discuss employee relations to include Travis and Chay. John moved to go into executive session at 11:17 and Bert seconded, motion carried 3-0. Regular session began at 11:27. John moved to make a change to Policy 301 to make it 5 days to 1 day for the use of EIB time and the motion died due to no second.

Meeting adjourned at 12:02