July 16, 2018

Ronald Freeman, John Unruh, Bert Lowery, Kristi Cooper, Matt Christenson, Travis Payne, Jay Schmidt, Matt Christenson, Mitzi Hesser, Kerri Ulrich, Chris Tedder and Jay Schmidt attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 07/2, 07/3 & 7/11.

After the pledge of Allegiance, Ron opened the meeting. Bert moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Mitzi Hesser came forward for the Board of Health meeting (BOH). Ron adjourned the regular meeting and called the BOH meeting to order. She explained that they are working on the end of the grant year for Emergency Preparedness, Family planning and Immunization grants that has been submitted for the new grant year starting. Next Mitzi requested an executive session for 15 minutes for non-elected personnel to discuss employee relations to include Mitzi and Kerri Ulrich. Bert moved for the executive session at 9:02 and John seconded, motion carried 3-0. Regular session began at 9:17 with no action taken.

Travis Payne and Jay Schmidt came forward to give updates for Public Works departments. He presented a payroll change for C Pyatt (merit increase) for an approval. After review Bert moved to approve the payroll change and John seconded, motion carried 3-0. Next, he talked about the truck driver that was budgeted for next year but felt like since he is leaving that the Commissioners can decide to fill the position if they would like since it was budgeted. They discussed an application that had been submitted. They will discuss this during Commissioner discussion later. John asked about the grader district maps and Travis informed them that he will bring them up for them to review and make some changes on the priority roads. They discussed the musk thistle issues and requested to have Bruce come back and discuss their concerns and what they can plan for next season.

Chay Howard presented Policy 504 for use of equipment and vehicles. He explained that the department supervisors discussed adding some changes such as, valid driver licenses check on all employees at their yearly evaluation with a new consent form. Also, was added if any employee was involved in an accident while operating any county equipment or vehicles they may be subjected to a drug test. After review John moved to approve the changes to Policy 504 and Bert seconded, motion carried 3-0. The Clerk will send out the updated policy to the supervisors.

Matt Christenson came forward to discuss the software for our HAV system. Next, he brought up the topic of the rent for the Health department with Mitzi and Kerri present. The discussed excess cash balance in her fund and how they would use some of it lower the balance per the Auditors suggestion at the budget workshop. They discussed using some of the funds to help with the building of a new storage facility or possibly purchase an already constructed empty building to save on costs. This was tabled till they can get more information. They continued the discussion on rent for the Health department and it was by consensus to invoice them the full $60,000 that was budgeted.

Break called for 10 minutes 10:45

Chris Tedder came forward to discuss the approved 2019 County Holidays. He asked since there are 2 half days approved for holiday pay, if the employees in his department could receive a full day since they are working. Bert moved to approve the employees at the Sheriff office to receive a full holiday pay for the half days and John seconded, motion carried 3-0.

Kristi Cooper asked for approval for an appointment for ICHD for Lynn Holthaus. Ron moved to approve the appointment and John seconded, motion carried 3-0. Next, she presented renewal contracts for audit services from Lewis, Hooper and Dick LLC for approval. After review of the contracts John moved to approve the contracts with Lewis Hooper and Dick LLC for 2019 through 2022 and Ron seconded, motion carried 3-0. Last she presented a payroll change for K Amaro (merit increase) for review. After review John moved to approve the payroll change and Bert seconded, motion carried 3-0.

During Commissioner Discussion John moved to go into executive session for non-elected person for 5 minutes to discuss employee relations at 11:41 and Bert seconded, motion carried 3-0. Regular session began at 11:46 with no action taken. John requested an extended 5 minutes for the executive session for employee relations 11:48 and Bert seconded, motion carried 3-0. Regular session began at 11:53. Payroll changes was approved for job reclassifications for M Hesser and K Ulrich. Kerri will assume the duties for Administer of the Health department. Mitzi will assume the duties of Assistant Administer, Staff nurse, Health Officer and Emergency Preparedness Coordinator. John moved to approve the payroll changes and Bert seconded, motion carried 3-0.

Jeremy Butler came in with some items that was found on F St after the R&B crews were out last week working on that specific road. Jay Schmidt was called to come in and talk to them about F St. Jay came in to discuss the road and looked at the contents that Jeremy brought in and explained that last week they worked on that road. Jay informed them what he had his crew do and now he will have them go back out and work on the road some more to prevent more issues in the future.

Commissioners Discussion continued. John moved for a 10-minute executive session for non-elected personal to review applications for the Public Works Supervisor position at 11:59 and Bert seconded, motion carried 3-0. Regular session began at 12:09 with no action taken. Travis Payne came back and presented the grading maps for them to review.

Meeting adjourned at 12:19