March 31, 2021

Meeting held at the County Community Center Building

March 31, 2021

John Bertram, David White, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Matt Christenson, Pat Klecker, Kendal Lothman and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 03/15/21.

After prayer and the pledge of allegiance. John Bertram opened the meeting at 9:00. David moved to approve the consent agenda with the correction to the minutes as presented and John seconded, motion carried 2-0.

Chay Howard presented Resolution 2021-3 for approval. After review of the resolution., David moved to adopt Resolution 2021-3 that repealed resolution 2020-19 and John seconded, motion carried 2-0. Next, they reviewed policy 709 and Chay informed them of the changes. John moved to adopt the revised policy 709 for Drug and Alcohol and David seconded, motion carried 2-0. Last he informed them of the date for the tax sale and asked them for guidance on where to start the bids. They tabled this conversation till they could have a chance to go by the properties.

Kristi Cooper presented a proclamation from CASA for approval. It was by consensus to sign the proclamation proclaiming the month of April as Child Abuse Prevention month. Next, she asked if they would like to purchase an ad for the Triangle rodeo club that will be in the rodeo program. David moved to purchase an ad for $100 and John seconded, motion carried 2-0. Last she presented March 1st minutes, payroll reports and accounts payable reports for signatures.

Pat Klecker came to present the Santa Fe Trails 2020 budget for the State for signature. After some discussion John moved to approve the 2020 budget as presented and David seconded, motion carried 2-0.
Break was called till 9:46

Matt Christenson came to discuss the Mullinville library and Kelly Askew was present for the discussion. Matt informed them that the quote for the masonry work was much lower than expected which was in the amount of $3000. Kelly also added to the conversation of the pros and cons of moving the library to the city building as a lease option and after some discussion it was by consensus to repair the building instead of moving the library. David added that he would like Matt to look into having the building put on the historical registry and that it could help with grants to restore the building and such. Next, he addressed maintenance concerns on the courthouse, commons building, Mullinville and Haviland library, community center and informed them on how they were going to fix those concerns as well.

Kendal Lothman came to present a quote from CDS for security cameras in the amount of $10,514.92 and asks that this be taken out of the Special Equipment fund. John moved to approve the purchase from CDS and David seconded, motion carried 2-0. Next, he presented a quote from Service Master in the amount of $966.75 to strip and seal the floors and clean carpets. He requests this be paid out of the Special Equipment fun also. John moved to approve the quote from Service Master. Motion died to no second. After some discussion on which fund to pay it out of, it was tabled till the next meeting per David. Last he reported that he will be disposing of a 2016 and 2019 charger and requests the money from those be put in his Special Equipment for future vehicle purchases, it was by consensus to allow this.

Break was called till 10:59

Kerri Ulrich came for the executive session. John moved to go into executive session for 15 minutes with Kerri regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 11:00 and David seconded, motion carried 2-0. Regular session began at 11:15 and John requested to go back for additional 15 minutes to continue discussion from previous executive session and David seconded, motion carried 2-0. Regular session began at 11:30 with no action taken.

Jay Schmidt came to present a payroll change for C Beal(merit). After some discussion, David moved approve the correction to the payroll presented and John seconded, motion carried 2-0. John moved to go into executive session for 30 minutes with Jay regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 11:35 and David seconded, motion carried 2-0. Regular session began at 12:05 with no action taken.

John moved to go into executive session for 15 minutes with Matt regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 12:05 and David seconded, motion carried 2-0. Regular session began at 12:20 and John requested to go back for additional 15 minutes to continue discussion from previous executive session with Matt at 12:20 and David seconded, motion carried 2-0. Regular session began at 12:35 with no action taken.

During Commissioner discussion David requested a 10-minute executive session for non-elected personal to discuss employee relations regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 12:41 and John seconded, motion carried 2-0. Regular session began at 12:51 with no action taken.

Meeting adjourned at 12:55.

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