May 17, 2021

May 17, 2021

John Bertram, David White, Bert Lowery, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Ric Dalke, Clay Parkin, Carolyn Irvin and Matt Christenson attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 05/03/2021.

After the pledge of allegiance John Bertram opened the meeting at 9:00. Bert moved to approve the consent agenda with the corrections to the agenda as presented and John seconded, motion passed unanimously.

John Bertram moved to adjourn the regular meeting and call the Board of health(BOH) meeting to session. Kerri Ulrich came to give updates for Public Health which included, Kansas state map of completed vaccine totals, no active cases in Kiowa County, health fair updates, parking concerns, Patterson Family grant received and foot care clinic starting up again. John adjourned the BOH and called the regular meeting to order. Bert moved to go into executive session for 15 minutes for non-elected personnel to discuss wage compensation for employee/employer negotiations with the commissioners, Kristi and Kerri at 9:13 and John seconded, motion passed unanimously. Regular session began at 9:28. Kristi presented a payroll change for Kerri moving her from hourly to salary. David moved to approve the payroll change for Kerri and John seconded, motion passed unanimously.

Jay Schmidt came and presented updates for the Public Works Department which included patching on Mullinville blacktop, cattle guard cleanout north of Mullinville, mowing help, continued discussion regarding disposal of the grain storage bags options on renting roll off dumpster containers and trailers.

Clay Parkin came to present payroll changes C McElroy(separation), T Finch(separation) and P Capansky(separation). Bert moved to approve payroll changes as presented and John seconded, motion passed unanimously. Also gave a few updates regarding open positions and hiring.

Ric Dalke and Carolyn Irvin came to present the Iroquois Center Human Development (ICHD) annual report with updates from last year and 2022 budget request.

John asked for a 5-minute break. Regular meeting began at 10:20.

Matt Christenson came and discussed the Certification of American Rescue Plan Act funding. After some discussion, John moved to allow Matt Christenson to apply for the grant and be the authorized agent for Kiowa County and Bert seconded, motion passed unanimously. Next, he reported a summary of generator maintenance agreements quotes which include oil and filter change and load banks, 2 inspection. Foley equipment $4416.24, CNC group for $2220.00 Central Power Systems for $2540.00. After some discussion, John moved to approve the quote from C&C Group in the amount of $2220 yearly and David seconded, motion passed unanimously. Update to our IT backup systems and it was consensus him to do as he feels needed. Next, Matt requested a 15-minute executive session for non-elected personnel to discuss the maintenance department. Bert moved to go into the executive session at 10:43 and John seconded, motion passed unanimously. Regular session began at 10:58 with no action taken. John requested an executive session for employee/employee negotiations regarding the maintenance department to include the Commissioners and County Attorney for 15 minutes at 10:59 and David seconded motion passed unanimously. Regular session began at 11:14. John announced they would like to offer the maintenance supervisor position to Kristi and she accepted the position and will come back with a salary discussion for the new responsibilities at a later date once she has a better idea of the duties.

Kristi Cooper presented a quote for electronic election poll pads from Adkins Elections in the amount of $7682. Bert moved to approve the quote as presented and John seconded, motion passed unanimously. Next, she presented a quote from Inclusion Solutions for 5 voting booths in the amount of $5394. John moved to approve the quote with additions of privacy wings and Bert seconded, motion passed unanimously. Last she asked if they would like to continue the internet service at the Community Center building which is $96.95 monthly.  After some discussion it was by consensus to discontinue the service since they are no longer holding their  meetings there which needed the service to stream their meetings.

During Commissioner discussion they discussed the potential of the dairy and swine farms and how they could affect the County as whole.

Meeting adjourned at 12:02

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John Bertram, David White, Bert Lowery, Shelly Tuttle, Kristi Cooper, Jay Schmidt, Stacey Barnes, Kristen Hines and Matt Christenson attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 04/30/2021.

After the pledge of allegiance John Bertram opened the meeting at 9:00. Bert moved to approve the consent agenda with the corrections to the agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came and presented updates for the Public Works Department. Jay informed the Commissioners that he will be needing to purchase 10 new grader tires. After some discussion, John moved to approve the purchase of 10 new grader tires from Greensburg Tire in the amount of $17,250.00 and Bert seconded, motion carried 3-0. Next, he asked for approval to hire a couple of part-time mower operators, it was by consensus to place an ad for the position.

Stacey Barnes came and discussed questions regarding the City of Greensburg that came up at the last Commissioner meeting.

Kristen Hines with CASA came and gave updates with the program.

John Bertram called for a 5-minute break. Regular session began at 9:35.

Matt Christenson came and discussed the disposal of the large laser plotter. After some discussion, it was by consensus to allow him to dispose of the plotter. Next, Matt requested a 15-minute executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners. John moved to go into executive session for 15 minutes and Bert seconded, motion carried 3-0. Regular session began at 9:57 with no action taken.

During Commissioner discussion David moved to go into a 10-minute executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners and Bert seconded, motion carried 3-0. Regular session began at 10:08. Kristi Cooper presented payroll changes for Jay Schmidt and Matt Christenson moving them from hourly to salary. After review Bert moved to accept the payroll changes as presented and David seconded, motion carried 3-0.

Meeting adjourned at 10:10

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April 30, 2021

John Bertram, David White, Bert Lowery Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Kendal Lothman, Victoria Yohn, Rosa Hettinger, Matt Deighton, Shelly Wadel, Donna McDonald, Jackie Robertson and Matt Christenson attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 04/19/21 & 04/28/21.

After the pledge of allegiance John Bertram opened the meeting at 9:00. David moved to approve the consent agenda with the corrections to AP as presented and Bert seconded, motion carried 3-0.

Victoria Yohn and Josh Adelhardt came on behalf of the Kiowa County Conservation District to present their 2022 budget request and to give updates of some projects they have been doing within the County.

Donna McDonald and Jackie Robertson with Banco Insurance came to present the renewal from EMC for 2021-2022. Jackie informed them the increase of premium was due to work comp claims They asked them to look at higher deductibles and get a different quote for work comp. She will look into that and report back.

Matt Deighton came to behalf of the New York gives thanks organization to give updates which includes; bus tours and an opportunity for the county from the NYFD.

Rosa Hettinger came to present the 2022 budget request for the Ambulance service for Kiowa County and inform them why of the increase of $40,000 which was recommended and approved by the Kiowa County Memorial Hospital board. DJ McMurry spoke on behalf of the hospital board explaining why they increased her original request by $20,000 for vehicle replacement over the next several years.

Break called till 10:05

Shelley Wadel came to present the 2022 budget request for District Court.

Matt Christenson came to present a payroll change for T Libby(merit). After review of the payroll change Bert moved to approve the payroll change as presented and David seconded, motion carried 3-0. Next, he discussed some repairs that needed to be done to the emergency management storage building located at the Greensburg fire station for shingle replacement on the roof and that the cost would be $954 and that he wouldn’t file a claim due to the cost being lower than the deductible. Last he discussed the HVAC system at the Commons building needs replaced and that he ordered a new system in the amount of $26,021 and he needed to get it replaced as soon as he could due to other items that is located in the maintenance closet, so he went ahead and got that replacement ordered.

Kendal Lothman presented payroll change for T Finch(merit). After review of the payroll changes Bert moved to approve them as presented and John seconded, motion carried 3-0. Discussed the Sherriff sale from yesterday.

Matt Christenson was asked to have an executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners. Bert moved to go into executive session for 15 minutes and John seconded, motion carried 3-0. Regular session began at 10:51 with no action taken.

Jay Schmidt was asked to have an executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners. Bert moved to go into executive session for 15 minutes and David seconded, motion carried 3-0. Regular session began at 11:07 with no action taken.

Kristi presented tax corrections for approval. After review Bert moved to approve them as presented and John seconded, motion carried 3-0. Also, she presented the reports for signatures for the approval of payroll and accounts payable reports and the minutes of April 19th and April 28th.

Kerri Ulrich was asked to have an executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners. Bert moved to go into executive session for 15 minutes and David seconded, motion carried 3-0. Regular session began at 11:34.

During Commissioner discussion they continued the discussion on the increase of the budget request from the Ambulance Service.

Meeting adjourned at 12:00

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April 28, 2021

John Bertram, David White, Bert Lowery(via phone), Kristi Cooper, Chay Howard, Kendal Lothman, Nancy Reed, Diane Murray and Gordon Stull attended the meeting.

Consent agenda included: Agenda

After the pledge of allegiance John Bertram opened the meeting at 8:00. David moved to approve the consent agenda as presented and John seconded, motion carried 2-0.

Gordon Stull came as the legal representation for the party of the property to discuss the property that is listed on the Sheriff sale for parcel number 02171; Legal Description: Lots Thirteen (13), Fourteen (14), Fifteen (15), and Sixteen (16), in Block Twenty-one (21), of Hopkins Addition to the City of Greensburg, Kiowa County, Kansas; physical address 312 W. Morton, Greensburg, KS 67054 with the owner Nancy Reed. He informed them that the owners have been able to get a loan to pay the back taxes in full and asks them to allow an extension as they work with the mortgage company since they need more time to get the mortgage together

Chay requested an executive session for attorney client privileges with the Commissioners. John moved for 5-minute executive session and David seconded, motion carried 3-0. Regular session began 8:24. John moved for additional 5 minutes for an executive session and David seconded, motion carried 3-0. Regular session began at 8:30 with no action taken. After further discussion, John moved allow a 30-day extension on the property and Bert seconded, motion carried 2-1 (David opposed).

Meeting adjourned at 8:35.

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April 19, 2021

John Bertram, David White, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Morgan Allison, Kendal Lothman, Matt Christenson, Shelly Tuttle and Michael Grainger attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 04/05/21.

After the pledge of allegiance John Bertram opened the meeting at 9:00. John moved to approve the consent agenda as presented and David seconded, motion carried 2-0.

John adjourned the regular meeting at 9:01 and the called the Board of Health(BOH) meeting to order. Kerri Ulrich, County Health officer came to give updates which included; governor conference training completed, pharmacy student shadowing in office, COVID-19 clinics, COVID-19 case totals, KDHE ELC COVID-19 infrastructure expansion grant approved $112,318, health fair preparations, payroll change P Fuller(pay increase) and N Zadina(pay increase). John adjourned the BOH meeting and called the regular meeting to order at 9:14. Kerri presented the payroll changes and explained she was wanting to increase their wages to help with competitive wages within the community. After some discussion David moved to approve the payroll changes as presented with adjustments they discussed and John seconded, motion carried 2-0. Chay presented resolution 2021-4 and explained the resolution is for less stringent requirements for Kiowa County than the provisions of Governors executive order 21-14. Following some discussion John moved to adopt resolution 2021-4 and David seconded, motion carried 2-0.

Jay Schmidt came to give updates for the public works departments which included; new grader lease with Foley Equipment and payroll change for J West(merit). John moved to approve the payroll change as presented and David seconded, motion carried 2-0. Next, he discussed a grader lease. After some discussion David moved to approve the lease purchase in the amount of $289,257.70 for 7 years with a yearly payment of $33,419.28 and John seconded, motion carried 2-0.

Morgan Allison came to give some updates for Kiowa County Memorial Hospital(KCMH) which included a community assessment dinner invitation for the Commissioners, hiring a new PA and she will report quarterly instead of monthly to the commissioners.

Kendal Lothman presented payroll changes C McElroy(status change), S Beltz(termination) and V Gwin(new hire). After review of the payroll changes John moved to approve them as presented and David seconded, motion carried 2-0.

Michael Grainger came to present some information and data that he collected while he was here.

Break called till 10:00 am.

Matt Christenson came to continue the discussion on the leaks at the Commons building and regarding the recommendation from the engineer Michael Kelso with PEC (Professional Engineering Consultants). The discussion was tabled. Next, he presented a quote from Pueblo concrete to apply a sealant to the Mullinville Library in the amount of $10,780. David moved to approve the quote as presented and John seconded, motion carried 2-0. Also informed them of a new American Rescue Plan Act of 2121(ARPA) and gave them some information. But he would report back as he gets more information on how the funding can be used.

Kendal Lothman came back to present a payroll change for R Martin(separation) for approval. After review of the payroll change John moved to approve the payroll change as presented and David seconded, motion carried 2-0. Next, they discussed the tax sale that will be held on April 29th at 1:30 in the district courtroom. After some discussion regarding the starting bids for the properties it was by consensus to start them all at the same amount of $25.

During Commissioner discussion John requested to go into executive session for 30 minutes for non-elected personnel for employee relations regarding wage compensations and David seconded motion carried 2-0.

Regular session began at 11:27 with no action taken . David requested an additional 10 minutes for an executive session at 11:28 for non-elected personnel for employee relations regarding wage compensations and John seconded, motion carried 2-0. Regular session began at 11:38 with no action taken.

Meeting adjourned at 11:38.

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Meeting held at the County Community Center Building

April 5, 2021

John Bertram, David White, Bert Lowery, Kristi Cooper, Jay Schmidt, Jason West, Matt Christenson, Kendal Lothman, Kerri Ulrich and Jonathon Clayton attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 03/31/21.

After the pledge of allegiance. John Bertram opened the meeting at 9:00. Bert moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for the Public Works departments which included; landfill discussion regarding AG plastic tarps and storage bags with Jason West, payroll change D Liggett(department change) and new 140 grader lease for signatures. Bert moved to approve the payroll change after review and David seconded, motion carried 3-0. The commissioners advised Jason and Jay that we will continue to accept the tarps and bags but ask that they be brought in rolled and tied up.

Kendal Lothman came to continue the discussion on the proposal from Service Master. After some discussion Bert moved to approve the proposal from Service Master to come out of the Special Equipment fund in the amount of $966.75 and John seconded, motion carried 2-1.

Kerri Ulrich came to discuss the health fair fees and informed them that they had received a few donations and they are going to use it such as applying it to the overall cost of the lab fees. Which would allow them to change it from $30 a person to $25 a person. Next, she asked if they would like to pay for all the employees labs as they have done in the past. After some discussion, Bert moved to pay for all the health fair lab work for County employees and those who work in County owned facilities (County Media Center, County Museum, County Extension and County Libraries) to be paid by the Commissioners and David seconded, motion carried 3-0.

Matt Christenson came to present quotes on mowing from Dave Moyer and Jason lawn service. He explained that Dave submitted the bid for all properties as advertised and that the other bid only listed a few of the properties. After some discussion, Bert moved to accept Dave Moyer bid and David seconded, motion carried 3-0. Next, they discussed sealing quotes for the Commons building. Matt will reach out to PEC engineer that did our study for the structure before and get his opinion of what to do and report back.

Break called till 10:16

Jonathan Clayton came to discuss registering the Mullinville Library on historical registry. Kansas historical society preservations and explained the benefits of registering the library and gave a brief summary of what the procedure would be.
During Commissioner discussion Kristi presented minutes for signatures and list of properties on the tax sale.

John moved to hold all the meetings at the courthouse moving forward and Bert seconded motion carried 3-0. John moved to going to into executive session for non-elected personnel to discuss employee relations for 30 minutes and David seconded, motion carried 3-0. Regular session began at 11:20 with no action taken. Bert moved to go back for an additional 40 minutes to discuss employee relations for non-elected personnel and David seconded, motion carried 3-0. Regular session began at 12:00 with no action taken. John requested an additional 20-minute executive session to discuss employee relations for non-elected personnel and Bert seconded, motion carried 3-0. Regular session began at 12:20 no action taken.

Meeting adjourned at 12:26

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Meeting held at the County Community Center Building

March 31, 2021

John Bertram, David White, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Matt Christenson, Pat Klecker, Kendal Lothman and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 03/15/21.

After prayer and the pledge of allegiance. John Bertram opened the meeting at 9:00. David moved to approve the consent agenda with the correction to the minutes as presented and John seconded, motion carried 2-0.

Chay Howard presented Resolution 2021-3 for approval. After review of the resolution., David moved to adopt Resolution 2021-3 that repealed resolution 2020-19 and John seconded, motion carried 2-0. Next, they reviewed policy 709 and Chay informed them of the changes. John moved to adopt the revised policy 709 for Drug and Alcohol and David seconded, motion carried 2-0. Last he informed them of the date for the tax sale and asked them for guidance on where to start the bids. They tabled this conversation till they could have a chance to go by the properties.

Kristi Cooper presented a proclamation from CASA for approval. It was by consensus to sign the proclamation proclaiming the month of April as Child Abuse Prevention month. Next, she asked if they would like to purchase an ad for the Triangle rodeo club that will be in the rodeo program. David moved to purchase an ad for $100 and John seconded, motion carried 2-0. Last she presented March 1st minutes, payroll reports and accounts payable reports for signatures.

Pat Klecker came to present the Santa Fe Trails 2020 budget for the State for signature. After some discussion John moved to approve the 2020 budget as presented and David seconded, motion carried 2-0.
Break was called till 9:46

Matt Christenson came to discuss the Mullinville library and Kelly Askew was present for the discussion. Matt informed them that the quote for the masonry work was much lower than expected which was in the amount of $3000. Kelly also added to the conversation of the pros and cons of moving the library to the city building as a lease option and after some discussion it was by consensus to repair the building instead of moving the library. David added that he would like Matt to look into having the building put on the historical registry and that it could help with grants to restore the building and such. Next, he addressed maintenance concerns on the courthouse, commons building, Mullinville and Haviland library, community center and informed them on how they were going to fix those concerns as well.

Kendal Lothman came to present a quote from CDS for security cameras in the amount of $10,514.92 and asks that this be taken out of the Special Equipment fund. John moved to approve the purchase from CDS and David seconded, motion carried 2-0. Next, he presented a quote from Service Master in the amount of $966.75 to strip and seal the floors and clean carpets. He requests this be paid out of the Special Equipment fun also. John moved to approve the quote from Service Master. Motion died to no second. After some discussion on which fund to pay it out of, it was tabled till the next meeting per David. Last he reported that he will be disposing of a 2016 and 2019 charger and requests the money from those be put in his Special Equipment for future vehicle purchases, it was by consensus to allow this.

Break was called till 10:59

Kerri Ulrich came for the executive session. John moved to go into executive session for 15 minutes with Kerri regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 11:00 and David seconded, motion carried 2-0. Regular session began at 11:15 and John requested to go back for additional 15 minutes to continue discussion from previous executive session and David seconded, motion carried 2-0. Regular session began at 11:30 with no action taken.

Jay Schmidt came to present a payroll change for C Beal(merit). After some discussion, David moved approve the correction to the payroll presented and John seconded, motion carried 2-0. John moved to go into executive session for 30 minutes with Jay regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 11:35 and David seconded, motion carried 2-0. Regular session began at 12:05 with no action taken.

John moved to go into executive session for 15 minutes with Matt regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 12:05 and David seconded, motion carried 2-0. Regular session began at 12:20 and John requested to go back for additional 15 minutes to continue discussion from previous executive session with Matt at 12:20 and David seconded, motion carried 2-0. Regular session began at 12:35 with no action taken.

During Commissioner discussion David requested a 10-minute executive session for non-elected personal to discuss employee relations regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 12:41 and John seconded, motion carried 2-0. Regular session began at 12:51 with no action taken.

Meeting adjourned at 12:55.

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Meeting held at the County Community Center Building

March 15, 2021

John Bertram, David White, Bert Lowery, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Morgan Allison, Rhonda Fernandez, Michael Rainger and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 03/01/21.

After prayer and the pledge of allegiance. John Bertram opened the meeting at 9:00. John moved to approve the consent agenda as presented and David seconded, motion carried 3-0.

John adjourned the regular meeting at 9:01 and the called the Board of Health(BOH) meeting to order. Kerri Ulrich, County Health officer came to give updates which included Payroll change P Pearson, last POD until KDHE moves into Phase 3, State formula grant, Immunization Action Plan, Public Health Emergency Preparedness grant, KDHE ELC Covid-19 infrastructure expansion grant, mask mandate changes and health fair announcement date. John adjourned the BOH meeting to order and called the regular Commissioner meeting to order. Kerri presented payroll change for P Pearson for approval. Bert moved to approve the change as presented and John seconded, motion carried. Grant applications in the amount of $131,224 were presented for signatures after review. John moved to approve the grant applications and Bert seconded, motion carried 3-0. Last they discussed the mask mandate and it was by consensus to lift the mandate. Kristi will search of the Resolution number to repeal and discuss this later in the meeting under commissioner discussion.

Jay Schmidt came to give updates for the public works departments which included; new grader lease with Foley Equipment, road maintenance updates, possible dairy farm, Cat truck repair, road issues and concerns from a use of county right away project and payroll change for D Maas(6-month) and W Burnham(6-month). Jay Wade with Foley Equipment came to discuss a new grader lease for 2021 140-15AWJ Motor Grader. After discussion on leasing options Bert moves to approve the lease in the total amount of $324,244.38 for 7 years with lease payments in the amount of $38,160.43 and John seconded, motion carried 3-0 Next After review of the payroll change Bert moved to accept the change and John seconded, motion carried 3-0. Bert moved to approve the payroll changes as presented and David seconded, motion carried 3-0.

Morgan Allison came to give some updates for Kiowa County Memorial Hospital(KCMH) which included how they are handling the mask mandate and in-house policy’s, Haviland clinic operations and finishing up the transition on management of the hospital changes.

Clay Parkin came to present payroll changes for J Rugg(merit), S Kost(6-month) and M Tedder(6-month) for approval. Bert moved to approve the changes as presented and David seconded, motion carried 3-0.

Michael Rainger came to request a 15-minute executive session so he can present a demonstration of his sole proprietorship’s Proprietary Software Application that is not public and contains trade secrets. Bert moved to go into executive session regarding data relating to the financial matter or trade secrets of a sole proprietorship at 10:00 and John seconded, motion carried 3-0. Regular session began at 10:15. Dave moved to release energy usage data on County facilities from the City of Greensburg and John seconded, motion carried 3-0.

Rhonda Fernandez came to give Employee Benefits review from July 2020 through February 2021.

During Commissioner discussion they continued the discussion for the mask mandate. Kristi informed them that they would need to repeal Resolution 2020-19 to end the County mask mandate. John moved to repeal Resolution 2020-19 and Bert seconded motion carried 3-0. Next Chay presented the Drug testing policy 709 for review. He explained the changes which included who would still be subject to be tested for pre-employment and random testing. He asked them to review the policy and they would continue the discussion at the next meeting.

Meeting adjourned at 11:16.

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Meeting held at the County Community Center Building

March 1, 2021

John Bertram, David White, Bert Lowery, Kristi Cooper, Chay Howard, Jay Schmidt, Rosa Hettinger, Matt Christenson and Kerri Ulrich, Jeff Blackburn attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 02/26/21.

After prayer and the pledge of allegiance. David White opened the meeting at 9:00. Bert moved to approve the consent agenda as presented and David seconded, motion carried 2-0.

Jay Schmidt came to give updates for the Public Works departments which included; payroll change K Koehn(merit), exchange of State and Federal funds in the amount of $53,914.89. cattle guard cleanouts, trimming of trees, recycling grain bags, new motor grater leases. Bert moved to approve the payroll change and David seconded, motion carried 2-0. David moved to accept the exchange of federal funds in the amount of $48,523.40 and Bert seconded, motion carried 3-0.

Rosa Hettinger came to continue the discussion on purchasing a new transfer truck and presented a replacement schedule for equipment and vehicles per David’s request. Next, they moved into the discussion of allocating funds from the Special Equipment to go towards the purchase of a new transfer truck. After some more discussion, Bert moved to allow $30,000 from the Special Equipment fund to go towards the purchase and David seconded, motion carried 3-0. It was by consensus for her to not pay it back and will allow her to transfer funds at the end of 2021 for future purchases.

Matt Christenson came to present quotes for security cameras at the courthouse. He broke it down for just the equipment which is B&H $5,855.57 and SHI $6,291.09. Then quotes for the company to come install would be from CDS $12,322.59, C&C Group $19,200.00 and $22,202.95. He explained that he would recommend the County perform an in-house installation of the new security camera solution at the Courthouse to help lower costs and that he would recommend purchasing cameras and storage drives through B&H and the workstation that serves as the NVR be purchased through SHI in the amount of $5855.57 with a combination of the two vendors. He also added that the Sheriff office is looking into upgrading their security system and that we could utilize the old cameras which would save us some money as well. After some discussion David moved to combine the purchase from B&H and SHI in the amount of $5855.57 and reuse the old Sheriff Office cameras and Bert seconded, motion carried 3-0. Next, they discussed the sound system he set up for a demo and working on getting bid requests regrading sealing of the Commons, masonry quotes on Mullinville library and leasing space at the City building in Mullinville.

Break called till 9:58.

John moved to go into executive session for non-elected personnel at 10:00 for 20 minutes for employee relations to discuss performance evaluation and wage compensation with Matt Christenson and David seconded motion 3-0. Regular session began at 10:20 with no action taken.

John moved to go into executive session for non-elected personnel at 10:20 for 20 minutes for employee relation to discuss performance evaluation and wage compensation with Jay Schmidt and Bert seconded motion carried 3-0. Regular session began at 10:40 with no action taken.

John moved to go into executive session for non-elected personnel at 10:40 for employee relations to discuss performance evaluation and wage compensation with Kerri Ulrich and David seconded, motion carried 3-0. Regular session began at 11:00 with no action taken.

During Commissioner discussion Kristi presented minutes for signatures and clarification on employer KPERS contribution rates for working after retirement employees.

Meeting adjourned at 11:16.

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Meeting held at the County Community Center Building

February 26, 2021

John Bertram, David White, Bert Lowery, Kristi Cooper, Chay Howard, Kerri Ulrich, Mindy Heinson, Michael Ranger, Brenda Osborne and Matt Christenson attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 01/16/21.

After the pledge of allegiance, John opened the meeting at 9:00. Bert moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Mindy Heinson came to discuss some updates at the Extension office which included Wade leaving and that they would be replacing him once the hiring freeze from the state is lifted.

Kristi Cooper presented tax corrections for approval, after review Bert moved to approve them as presented and John seconded, motion carried 3-0. Next, she presented policy 305 for Bereavement leave and explained they no longer needed this policy because they combined this to be included under the PTO accrual and that they had missed dissolving this policy when they changed the new PTO policy. Bert moved to dissolve Policy 305 and David seconded, motion carried 3-0.

Matt Christenson came to discuss the library building in Mullinville and reported there are major concerns to the exterior of the building such as there are cracks in the mortar and bricks missing. And after inspecting the building that there is no insulation which caused the pipes to freeze last week. He did mention he would get quotes on repairs but suggested that he talk with the City of Mullinville in utilizing one of the spaces in the city hall. He will work on that and report back. Next, he discussed options for a sound system for the community center which included purchasing the equipment outright or renting the equipment through the Media Center. It was by consensus to look into using the equipment from the media center before they commit to purchasing the equipment. Matt will get with Grant and report back with an agreement. Last David asked about the Commons building and matt reported they are still looking into it but hasn’t found anything but he is still waiting for the adjuster to come out since he wasn’t able to come out last week and that he would probably look at getting a quote to seal the south and west side of the library portion of the building.

Kerri Ulrich came to present a payroll change for C Stokes (separation) and Jerry Swartz(separation) for approval. After review of the payroll change Bert moved to approve the changes as presented and John seconded, motion carried 3-0. Next, they discussed the mask mandate, but no action was taken.

Break called till 9:56

Michael Ranger came to give a brief update on Brighter Communities 501c and asked if they would all sit down with him and so he could visit with them individually about his company. Kristi will forward his information the Commissioners per his request.

Brenda Osborne came to discuss the postage machine lease with Pitney Bowes and explained the lease is up in April and so she has got 3 quotes from Midwest Single Source in the amount of $13,825.20, Midwest Connect for $14,400 and Pitney Bowes for $16,007.40. After reviewing the quotes Bert carried 3-0. Brenda presented the lease for signatures by John.

Kristi Cooper presented payroll and account payable reports to be signed. Next, she presented policy 504 for use of Equipment and Vehicles per Bert request for discussion. She advised them that currently if an employee is involved in an accident it is up to the supervisor’s discretion to have them take a drug or alcohol test, but it was by consensus to change it to that it will be mandatory anytime there is an accident involving an employee operating equipment or vehicle. Chay will draw up a revised policy.

During Commissioner discussion they discussed the following; handling tarps at the landfill, city of Belvidere city water, use of county right-a-ways, supervisors’ executive sessions and insurance coverage limits, streaming of meetings and tax sale. Kristi asked if it would be possible to mute breaks and executive sessions, so that there would only be one recording of the meeting, so viewers wouldn’t have to look for all the different recordings. Bert moved to mute the meeting on breaks and executive sessions and John seconded, motion carried 3-0.

Meeting adjourned at 11:29.

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