August 21, 2017

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
August 21, 2017

Bert Lowery, Ron Freeman, John Unruh, Kristi Cooper, Scott James, Travis Payne, Mitzi Hesser and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, PR & AP reports, Commissioner minutes of 8/7, 8/14 Special Meeting and 8/14 Budget hearing:

After the prayer was given by Jeff Blackburn, Bert opened the meeting and Ron moved to approve the consent agenda and John seconded motion carried 3-0.

Mitzi Hesser came forward for the Board of Health meeting. Mitzi presented the contract with Valley Center School for school nursing. John moved to approve a contract with Valley Center School and Ron seconded, motion carried 3-0. Bert adjourned the meeting and called the BOH meeting to order Mitzi gave updates which included; Adult services, Child assessments, immunizations, WIC participants, school nursing starting and flu vaccines paid for by county health insurance. Bert adjourned the BOH meeting and called the regular session to begin. Mitzi explained the changes to the job descriptions and they were approved.

Travis came forward to give quote prices on replacing the MACK truck from Kenworth, MACK & Freightliner. John commented that he wasn’t in favor of getting a new truck but after some discussion, they asked Travis to get a quote from Peterbilt and report back at the next meeting. Next, he gave back hoe tire quotes if they decide to use the loader at the landfill to be used at landfill on hold until they decide about the compactor. The compactor at the landfill was next for discussion and it was by consensus to get a quote on having it fixed instead of selling it. Travis will get Keith Brown from Caterpillar at the next meeting to discuss the compactor. Next, he informed them that he has been having some of the guys work at the Belvidere shop and prepping it for new insulation and that he is getting new bids on the door and insulation. Kristi presented payroll changes for J. Schmidt and T. Odle (resignation), C. Tuttle, L. Thronesbery & C. Cagle (merit increases). Bert moved to approve them and John seconded, motion carried 3-0. John moved for an executive session for non-elected personnel for 5 minutes to discuss employee relations to include Travis at 9:44 and Ron seconded, motion carried 3-0. Regular session began at 9:49 with no action taken. Other topics discussed were CDL testing and mowing.

Break at 9:53 till 10:00.

Kristi presented payroll changes for K. Zenger & M. Moore (merit increases) for the appraiser’s office. Bert moved to approve the payroll changes and Ron seconded, motion carried 3-0. Next, she presented the renewal contract for our software agreement with CIC for $23,840. John moved to renew the agreement with CIC and Ron seconded, motion carried 3-0. Kristi requests a 10-minute executive session for non-elected personnel for employee relations. At 10:48 Ron moved for the executive session and John seconded, motion carried 3-0. Regular session began at 10:58 with no action taken. She asked if Scott would draw up a policy regarding employee benefits while on unpaid leave and Scott agreed to draw something up and get it approved at the next meeting.

During Commissioner Discussion, they discussed the article in the paper regarding the hospital.

Meeting adjourned at 11:29.

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
August 14, 2017

Bert Lowery, Ron Freeman(absent), John Unruh, Kristi Cooper and Matt Christenson attended the meeting.

Consent agenda included: Agenda

John moved to approve the consent agenda and Bert seconded motion carried 2-0.

At 1:00 Bert called the meeting to order. Matt Christenson came to be part of the discussion on EMC claims. Matt presented the correspondence from EMC regarding a letter to decline our claim since we are not fixing all the damage structures that had minimal damage It was by consensus to go ahead and file the claim with EMC. John moved to go ahead and file the claim for $102,799.28 with EMC and Bert seconded, motion carried 2-0.

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
August 14, 2017

Bert Lowery, Ron Freeman, John Unruh, Kristi Cooper and Matt Christenson attended the meeting.

Consent agenda included: Agenda

Ron suggested to have a set time on the agenda for the hearing. After some discussion Bert suggested to allow 30 minutes. John moved to approve the consent agenda and Ron seconded motion carried 3-0.

At 9:00 Bert opened the public hearing for the 2018 County Budget for 30 minutes.

After time allowed with no public comment Ron moved to approve the 2018 budget as published with an increase of 3.937 mills making a total of 76.941 mills for the County budget and John seconded, motion carried 3-0

econded, motion carried 3-0

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
August 7, 2017

Bert Lowery, Ron Freeman, John Unruh, Kristi Cooper, Chay Howard, Travis Payne, Matt Christenson and Terry Mayhew attended the meeting.

Consent agenda included: Agenda, PR & AP reports, Commissioner minutes of 7-31:

After the prayer was given by Terry Mayhew, Bert opened the meeting and Ron moved to approve the consent agenda and John seconded motion carried 3-0.

Travis came forward to give R&B, SW and NXWD updates. Received reimbursement check from the federal program on the ice storm. Replacing the MAC truck would they like new or used truck bids. Backhoe at landfill. Get more details on our backhoe and report back. Belvidere shop. Will get new bids on the door and insulation. Generator will be hooked up. CDL discussion requirements and extension on applicants. It was by consensus to allow a 6-month extension for those trying to get their CDL. Bert called for an executive discussion for non-elected personnel to discuss employee relations at 9:28 and John seconded, motion carried 3-0. Regular session began at 10:28 with no action taken.

Kristi Cooper asked for executive session for 10 minutes for non-elected personnel at 9:53 to discuss employee relations. Ron moved for the executive session and John seconded, motion carried 3-0. Regular session began at 10:03 with no action taken. Kristi presented a payroll change for C. Einsel for a temp intern in the County Attorney office and Bert moved and John seconded, motion carried 3-0.

Bert asked to continue the meeting at the County facilities to look at the hail damage on the buildings. After the Commissioners looked at all the building and accessed the damages per EMC. John moved to replace the shingle roofs at the Courthouse and Sheriff office. Fix the roof over the media center and replace the solar panels through Ray’s Roofing and Ron seconded, motion carried 3-0. Matt will get with EMC and process that claim.

Meeting adjourned at 11:30.

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
July 20, 2017

Bert Lowery, Ron Freeman, John Unruh, Barrett Smith and Kristi Cooper attended the meeting.

Bert opened the special meeting at 8:00.

John moved to go into executive session for non-elected personnel for 30-minutes to interview the applicant for Public Works Supervisor at 8:00 and Ron seconded, motion carried 3-0. Regular session began at 8:30 with no action taken.

The Commissioners discussed the other applicants and after some discussion they all agreed to offer the position to Travis Payne due to being more experienced than the other applicants. The Clerk called Travis and the Commissioner’s offered the position of Public Works Supervisor and Travis accepted the position. His start date will depend on his date of resignation from his other job.

Kiowa County Commissioners Special Meeting
Courthouse Lower Level Conference Room
July 19, 2017

Bert Lowery, Ron Freeman, John Unruh, Travis Payne and Kristi Cooper attended the meeting.

Bert opened the meeting at 7:00.

John moved to go into executive session for non-elected personnel for 30-minutes to interview the applicant for Public Works Supervisor at 7:00 and Ron seconded, motion carried 3-0. Regular session began at 7:30 with no action taken.

Meeting adjourned at 7:37.

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
July 17, 2017

Bert Lowery, Ron Freeman, John Unruh, Kristi Cooper, Jay Schmidt, Kerri Ulrich, Terry Mayhew, Scott James, Chay Howard and Pat Klecker attended the meeting.

Consent agenda included: Agenda, PR & AP reports, Commissioner minutes of 7-3, 7-10 & 7-12:

After the prayer was given by Terry Mayhew, Bert opened the meeting.

Ron moved to approve the consent agenda and John seconded motion carried 3-0.

Bert adjourned the Commissioner meeting and called the Board of Health meeting to order. Kerri Ulrich came to give updates from the Health department which include; VaxCare billing software, ongoing case of whooping cough, assist with school physicals and 4-H fair booth. Bert adjourned the BOH meeting and regular session began.

Jay Schmidt presented payroll changes for C Pyatt for yearly merit increase. John moved to approve the payroll change and Bert seconded, motion carried 3-0. Next, Jay didn’t have much to update besides they are doing some blacktop patching. John moved for a 10-minute executive session for non-elected personnel to discuss employee relations at 9:14 and Ron seconded, motion carried 3-0. Regular session began at 9:24 with no action taken. The clerk asked for a 10-executive session for non-elected personnel for employee relations and to review 2 public works supervisor applications. Bert moved for the executive session at 9:25 and John seconded, motion carried 3-0. Regular session began at 9:35 with no action taken. Clerk will arrange interviews for the applications they have received.

Break was called at 9:46 and regular session began at 9:51.

Pat Klecker from Santa Fe Community Corrections came to present the fiscal year 2017 report for approval and to give updates. John moved to approve the report and Bert seconded, motion carried 3-0.

Break was called at 10:17 and regular session began at 10:22.

Kristi Cooper presented a payroll change for K Amaro for a merit increase. John moved and Ron seconded, motion carried 3-0.

No topics discussed during Commissioner discussion.

Meeting adjourned at 10:46.

Kiowa County Commissioners Special Meeting

Courthouse Lower Level Conference Room

July 12, 2017

John Unruh, Bert Lowery, Ron Freeman, Kristi Cooper, Jay Schmidt, Chris Tedder, Karen Butler, Matt Christenson, Kyler Ludwig, Rosa Spainhour, Theresa Dasenbrock and Lisa Axman attended the meeting.

Bert called the special meeting to order at 9:00 to go over the 2018 County budget requests with our Auditors, Theresa Dasenbrock and Lisa Axman from Lewis, Hooper & Dick and LLC.

Before the budget process began Theresa shared comparison graphs for population, totals milled levied last year, assessed tangible valuations, total levies that was compared to surrounding counties and cities. And then went into the audit process and explained some observations and recommendations such as minutes missing resolution numbers, quarterly statements showing balances of County funds, Cemetery Districts not filing their annual reports with the Commissioners, Extension Council reporting interest on financial reports, Library to upgrade to use financial software and typing their board minutes instead of being hand written.

Next they moved into the budget process. Theresa informed them that with budgets that were presented and with the changes they made on the meeting of July10th they would be looking at a 3.841 mill increase making it a total of 76.845 mills to fund the requests that were submitted. After some changes to transfers and more budget discussions Ron moved to set the 2018 mill levy as 76.941 for publication and John seconded, motion carried 3-0. Theresa informed them that will the changes there will be an increase for 3.937 mills from last year. The budget hearing will be August 14^th at 9:00 am during the regular Commissioner’s meeting.

Meeting was adjourned at 11.04

Kiowa County Commissioners Special Meeting

Courthouse Lower Level Conference Room

July 10, 2017

Bert Lowery, Ron Freeman, John Unruh, Kristi Cooper, Scott James, Chay Howard and Jay Schmidt attended the meeting.

Consent agenda included: Agenda:

Bert called the special meeting to order at 4:00

Jay Schmidt came to talk to the Commissioners about his resignation and they made changes to the Public Works Supervisor classified ad.

Meeting adjourned at 4:30.

Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

July 3, 2017

Bert Lowery, Ron Freeman, John Unruh, Kristi Cooper, Jay Schmidt, Kyler Ludwig, Jeff Blackburn and Matt Christenson attended the meeting.

Consent agenda included: Agenda and 6-30 minutes:

After the prayer was given by Jeff Blackburn, Bert opened the meeting.

John moved to approve the consent agenda and Ron seconded motion carried 3-0.

Kristi Cooper presented a payroll change for DJ McMurry. She explained that resolution 2017-13 that his salary wasn’t correct and asked to dissolve 2017-13 and adopt 2017-14 with the correction to his salary. Bert added that on the last resolution they only increased it by $2000 and that he would like to give him more, so Bert suggested to increase it to $5000 since he hasn’t had a raise for 8 years and that he doesn’t receive health benefits or PTO. After some discussion Bert moved to approve the change for DJ and Ron seconded, motion carried 3-0.

Jay Schmidt presented payroll changes for B Foster (noxious weed) and J Adolph (R&B) for yearly merit increases. Bert moved to approve the payroll changes and John seconded, motion carried 3-0. Jay didn’t have anything further to report since they just met on Friday.

Break was called at 9:08 and regular session began at 9:13.

Matt Christenson came to present a quote from Home Lumber with Konda Glass for $2888.24 to fix the windows at the fairgrounds. Matt explained that they would like to get the windows fixed before the fair that is scheduled July 15^th due to the brief time to get them installed before the fair. He also added he requested other bids but they wouldn’t be able to come out till Wednesday and this would delay the project being complete for the fair. John moved to approve the quote from home lumber with Konda Glass and Bert seconded, motion carried 3-0.

Break 9:40 and regular session began at 9:55.

The Commissioners went through individual request and compared them to the individual department year end reports and made some budget adjustments. After going through all the requests, they asked the Clerk to forward the adjustments to the auditor for the budget workshop on July 12^th at 9:00 am with the auditors from Lewis, Hooper and Dick, LLC.

Meeting adjourned at 11:55.