June 30, 2017

Kiowa County Commissioners Meeting
Courthouse Lower Level Conference Room
June 30, 2017

Bert Lowery, Ron Freeman, John Unruh, Kristi Cooper, Scott James, Jay Schmidt, Steve Heft, Aaron Heft, Mike McBeath, DJ McMurry, Bob Wetmore and Matt Christenson attended the meeting.

Consent agenda included: Agenda, payroll and accounts payable reports and 6-19 minutes:

After the pledge of allegiance Bert called the meeting to order.

Ron moved to approve the consent agenda and John seconded motion carried 3-0.

Jay Schmidt came forward to give updates for R&B, Solid Waste and Noxious Weed. He reported they have been patching on multiple black top areas throughout the county. Jay suggested to buy a 707 Niagara Falls chip spreader for $2818 plus freight. By consensus they agreed to purchase the chip spreader. Next, he informed them that the EMC insurance adjuster came out to look at the vehicle damages last week and will come back out next week to inspect the roofs and then give him an adjuster report on damages.

Break was called at 9:27 and regular session began at 9:30.

At 9:30 Bert opened the sealed bids for 33rd Chip Seal, 51st Sand Seal and Scrub Seal. The only bids received were from Heft & Sons. Bert read the bids aloud as below:
51st sand seal – $135,097.66.
33rd chip seal – $163,187.20
Rejuvenated Scrub Seal – $137,280.00
John moved to accept the bids from Heft & Sons and Ron seconded, motion carried 3-0.

Mike McBeath came with Kristi to talk about the Media Center taking over the maintenance on the county website. She explained due to changes and security updates she would like them to take over this maintenance for $75 a month. Mike explained what he would do and after some discussion John moved to contract with Media Center and Ron seconded, notion carried 3-0.

DJ McMurry came forward. Kristi explained at the last meeting the salary that was discussed for DJ was incorrect. She also included that since he was switched in 2014 from contract to county employee and there were some errors to his pay and that we owe him $925.64 for GIS and $1000 for Appraiser and that she will add this as a onetime income code to get this corrected. She explained the Resolution 2017-13 was figured with a salary of $26,000 and not the correct salary of $27,000.00. Bert suggested to increase his salary by $5000.00 making it $32,000.00 due to him not getting an increase for 8 years and that he is one of the lowest paid employees that doesn’t receive county benefits other than payroll taxes and KPERS. After some discussion Bert moved to dissolve resolution 2017-13 and adopt resolution 2017-14 making DJ salary at $32,000 and Ron seconded, motion carried 3-0.

Bob Wetmore from Great Plains Development came and gave updates. He presented a letter for membership dues. The County membership is $750 and this gives the cities a discount for projects that they need help with. After some discussion John moved to pay the due of $750 and Bert seconded, motion carried 3-0.

DJ McMurry came back with 3 quotes on a new laptop for his office to be used when they go out in the field. After some discussion Ron moved to approve the purchase and John seconded, motion carried 3-0. For $1146.33 from Southern Computer Warehouse.

Matt Christenson came to report that 9 windows were broken out at the fair barn, shingled roofs all totaled, main roof on courthouse needs resurfaced, roof on commons and sheriff office waiting on the adjuster report. Siding on the sheet metal has numerous issues and will come back when he has the final adjuster report. Next, he also reported that the destructive testing has been done on the Commons building and they didn’t find anything wrong with the constructions during the inspection. And he will report back once he hears back from the architect. Last, he presented a payroll change C. Morford for his merit increase. John request a 10-minute executive session for non-elected personal to discuss employee relations at 10:50 and Ron seconded, motion carried 3-0. Regular session began at 11:00. John moved to approve the payroll change and Ron seconded, motion carried 3-0.

Karen Butler came to inform them that she is considering a new cabinet and that will be over $1300. Per the purchase policy they asked her to get 3 quotes.

Krisi presented a payroll change for T Hoover(termination) for review. John moved to approve the payroll change and Ron seconded, motion carried 3-0. Next she presented the updated policy 301 PTO and EIB Policy and 601 Family Medical Leave Act Policy and new policies 114 Background Checks Policy, 406 Voucher Policy, 515 Dress and Grooming Code Policy. After some reviewing the policies, John moved to approve the polices as presented and Ron seconded, motion carried 3-0.

During Commissioner discussion, the clerk presented the payroll change for M Hesser (merit increase) for review. John expressed concern on the new percentages they approved for the yearly merit increases for the Pay Plan. After some discussion Ron moved to approve the payroll change and Bert seconded, motion carried 3-0. Other topics discussed were the ongoing appeals case. John asked to add the prebudget review on the next meeting prior to the workshop on July 12th.

Meeting adjourned at 12:15.