Commissioner Minutes

June 21, 2021

John Bertram, David White, Bert Lowery, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Kendal Lothman, Grant Neuhold, Andy Kimble, Aaron Stokes, Steve Heft, Aaron Heft, Jeff Blackburn, Richard McVey, Jonathan Clayton and Matt Christenson attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 06/07/2021.

After the prayer given by Jeff Blackburn, John Bertram opened the meeting at 9:00. John moved to approve the consent agenda with the corrections to the agenda as presented and Bert seconded, motion passed unanimously.

John Bertram moved to adjourn the regular meeting and call the Board of health(BOH) meeting to session. Kerri Ulrich came to give updates for Public Health which included; school nursing contracts, outbreak of a virus at Tanginika Water Park, grant works, lawn updates, furniture updates to allow cleanable surfaces, COVID-19 totals, currently no cases, new COVID-19 variants information, countywide percentage vaccination rate 34.8%, State of Emergency order expired. John adjourned the BOH meeting and called the regular meeting to order. She introduced proposals on a new sign to be placed on the west side of the building from RaRa ink creative in several quotes and sizes. After some discussion John moved to approve the quote in the amount of $3258.35 and Bert seconded, motion passed unanimously. Next, Kerri presented a social media policy for Kiowa County per KDHE for their department. After review of the policy David moved to approve the policy as presented and John seconded, motion passed unanimously. Also presented the County animal bite policy that is shared between all the entities within the county. John moved to accept the update policy and David seconded, motion passed unanimously. Additionally, she presented a bid for sidewalk work at the health department. John opened the bid from Pueblo Concrete in the amount of $7012.50. John moved to approve the bid as presented and David seconded, motion passed 2-0 (Bert sustained). Lastly, she presented quotes on 2020 Explorer from Lewis Motors in Dodge City. After review of the quote from Lewis Motors Bert moved to accept the quote and John seconded, motion passed unanimously.

Jay Schmidt came and presented updates for the Public Works Department which included road work bids from Heft & Sons for 3 projects for Northern Natural Chip Seal $232,320, North City Service overlay $464,000 and Brenham blacktop $79,200. Bert moved to approve all 3 project bids from Heft and Sons and John seconded, motion passed unanimously. Next, he presented a payroll change for R Foster(merit) for approval. After review of the payroll change Bert moved to approve the change and David seconded, motion passed unanimously.

Grant Neuhold came to give a presentation on the media center and give a breakdown on what he does as the Technical coordinator for the Media Center which included; streaming events, technical support, marketing for business, providing video support, capturing Kiowa County history through our residents video series, live coverage of community events, KC feature that features our County through video, Live Kiowa County website marketing our County.

Break called till 10:24.

Matt Christenson, City of Greensburg Mayor, Andy Kimble, City of Mullinville Mayor and Aaron Stokes, City of Haviland Mayor, came to represent the 3 communities through the County and to give a presentation on their communities and how they can get Kiowa County on the virtual map and how to get families to move to Kiowa County. They did request $15,000 from the County to get the project up and running and ask for additional support in next year. David moved to approve the pay $15,000 to the Economic Development for the video and marketing and that it will be taken out of the County Commissioners fund and John seconded, motion passed 2-0(Bert abstained).

Kendal Lothman came to present quote from Skaggs Ace Hardware in Pratt for a washer in the amount of $1129.99 and requests for it to come out of the Special Equipment fund. Bert moved to approve the purchase to be taken out to the special equipment fund and John seconded, motion passed unanimously. Next, he presented a quote from Secure Tech Systems for a panic monitoring alarm in the amount of $19,074 and to be shared between the County Diversion fund and Special Law fund. Wanted to inform them that he updated their vehicle and body camera through Watchguard in the amount of $17,000 approximately and will be paid out of the Special Law fund as well. Last they discussed how they need work on getting wages increased over in his department to help entice individuals to apply with his department. He is working with Matt and will be reporting back on some ideas.

Break called till 11:32.

Kristi Cooper presented a payroll change for J Finch(merit) for approval. After review of the payroll change John moved to approve the payroll change and Bert seconded, motion passed unanimously. Then Kristi informed the Commissioners that she would like to take a short recess so they could go look at the front steps of the Courthouse and then they would come back to discuss.

Break called till 11:43

After looking at the front steps Kristi informed them of what she has observed and that the steps out front are deteriorating which is a safety liability for the county and patrons. So, she informed them as of today those steps would be closed to any access until they come to a solution on them. She did inform them that in 2015 they contracted pueblo concrete to put a skim coat of a concrete adhesive on them but that didn’t last due to weather. So, they discussed some options on she will work on getting bids and report back. Next, she presented a library board member appointment letter from Kelly Askew to appoint Staci Derstein to the board for a 4 year term. David moved to approve the appointment and Bert seconded, motion passed unanimously. Next, she asked about the elected official salaries for 2021 and 2022 and explained that they could look at giving them the increase while setting the 2022 budget per the auditor’s recommendations. Commissioners came to a consensus on setting salaries for elected officials for the next year and Kristi will get those numbers to the auditors before our budget workshop on Monday. And she will get payroll changes ready for the next meeting for the 3% merit increase for the elected officials, DJ McMurry and Ray Stegman. Break called 11:48.

During Commissioner discussion David requested to continue the discussion on the fire chief salary. After some discussion Bert moved to approve to pay Cody Sherer $2500 for assistant fire chief as the same of the other two and John seconded, motion passed unanimously. Last David wanted to open the conversation of a County wide daycare and the need we need here and that hopefully we can grab some interest of others.

Meeting adjourned at 12:46.

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June 7, 2021

John Bertram, David White, Bert Lowery Kristi Cooper, Chay Howard, Jay Schmidt, Bruce Foster, DJ McMurry, Matt Christenson and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 05/28/21.

After the prayer was given by Jeff, John Bertram opened the meeting at 9:00. Bert moved to approve the consent agenda and John seconded, motion passed unanimously.

Jay Schmidt came to give updates for the public works departments which included; payroll changes C Erickson and B Brown(new hire for PT mower),Hank Halley came to behalf of Wes Halley to request to tie into our water line at our R&B shop in Belvidere, 30 yard roll off container order through Northend Disposal for the landfill, mowing tractor purchase, Bruce presented the Bert moved to approve the contract as presented and David seconded, motion passed unanimously. Bert moved to approve the payroll changes and David seconded, motion passed unanimously. John moved to allow Wes Halley to tie into our county main line after July 1st and David seconded, motion passed unanimously. Bert moved to approve to purchase two tractors from John Deere in the amount of $58,141.79 and David seconded, motion passed unanimously. John informed them he has received a call on and drainage concerns in Belvidere.

DJ McMurry presented a resolution 2021-5 to reappoint the County Appraisers for Joe Roth and DJ McMurry. David inquired on how many days he works in the office and DJ explained his schedule. Bert moved to adopt the resolution as presented and John seconded, motion passed unanimously. The next renewal for their contract will be June 30th, 2024.

Kristi Cooper and Matt Christenson came to discuss the current County Pay Plan and presented their recommendation for changes which were section 2.4, 2.10, 3.5, 4.1, 4.2 and 4.3. After some discussion on the changes Bert moved to approve the changes to the pay plan per Matt and Kristi’s recommendation and to review section 3.4 at a later date and John seconded, motion passed unanimously. Next, she presented Resolution 2021-6 for the County authorizing participation in Rural Opportunity Zone Student Loan Repayment Program John moved to adopt resolution as presented and Bert seconded, motion passed unanimously.

Break called till 10:29

Chay Howard wanted to inform them that the they will have their confirmation hearing for the next tax sale on Monday June 14th.

Next, they started the prebudget workshop and went through each budget that was submitted for 2022. While looking at the fire budget request they discussed increasing wages for the fire chief, assistant fire chiefs and secretaries. Kristi explained the chief currently is paid $660 for his yearly salary, assistant chiefs are paid $312 for their yearly salary and the secretaries are paid $35 each time they work on run reports and reports submitted to the State for our departments. After some discussion Bert moved to change the salary for the chief to $5000, assistant chiefs to $2500 and secretaries to $70 and John seconded, motion passed unanimously.

Meeting adjourned at 12:15

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May 28, 2021

John Bertram, David White, Bert Lowery Kristi Cooper, Mary Racette, Kelly Askew, Nadine Lampe, Kendal Lothman, Matt Christenson and Rhonda Fernandez attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 05/17/21.

After the pledge of allegiance and prayer John Bertram opened the meeting at 9:00. Bert moved to approve the consent agenda and hold off on the minutes till they can have a minute to review them and John seconded, motion passed unanimously.

Mary Racette came to present their 2022 budget request and gave some updates on some upcoming events. Board members present were Sue Greenleaf, Carmen Renfrow, Kyla McDonald and Lenna Holtz.

Bert moved to approve the minutes of May 17th and John seconded, motion passed unanimously.

Nadine Lampe with Arrowhead West came to present their 2022 budget request and gave some updates on the program.

Kelly Askew came to present the County Library 2022 budget requests.

Sue Greenleaf came to present the County Fair board 2022 budget request.

Matt Christenson came present 2022 budget requests for Courthouse, Emergency Management, and Commons building. Matt requested an executive session for non-elected personnel for employee relations for 15 minutes. John moved to go into executive session at 9:52 and Bert seconded, motion passed unanimously. Regular session began at 10:07. Bert moved to approve an increase on Matt’s salary from $65,500 to $70,000 and David seconded, motion passed unanimously.

Kendal Lothman came to present payroll changes for M West and S Woodsmall (new hires) for approval. After review of the changes Bert moved to approve the payroll changes and John seconded, motion passed unanimously. Next, he presented quotes for an ice machine from InteGreen Services Inc for $3999. He explained he wanted to purchase one from a company that will service the equipment instead of buying from a store and he would like it to come out of the Special Equipment fund. Bert moved to approve the purchase and John seconded, motion passed unanimously. He presented a quote from Mallory Safety and Supply for a bulletproof vest and asks for it come out of the Special Equipment fund in the amount of $1114.89. John moved to approve the purchase to come out of the Special Equipment fund and Bert seconded, motion passed unanimously.

Jay Schmidt and Rusty Owens came to discuss the disposal of the grain storage bags. Bert moved to approve pay roll changes and David seconded, motion passed unanimously. Next, they discussed to rent a container from North End disposal. Next, he presented a new a list of new fees for the landfill. David moved to approve the adjustment on fees and Bert seconded, motion passed unanimously. He then presented quotes on a ditch bank flail mower from Beaver Valley Supply Company in the amount of $3495, Bestco Sales for $4849 and Victory Tractor Implements for $3995. Bert moved to approve the purchase from Beaver Valley Supply Company and John seconded, motion passes unanimously. He also presented a bid for a new tractor from John Deere in the amount of $58,141.79 and Case Farmall for $54,440. Informed them he was going to get bids out for overlays on City Service Rd., Chip Seal Northern Natural Rd. and Sand Seal on Brenham Rd.

Rhonda Fernandez came to present insurance renewal quotes for July 2021 through July 2022. Bert moved to approve the Blue Cross and Blue Shield and John seconded, motion passed unanimously. Next, they talked about the supplemental insurances and discussed several options. Kristi will visit more with Rhonda on how to move forward with them.

Break till 12:02

Kristi Cooper gave updates from Maintenance department which included on going projects outside for a few of our facilities on the courthouse gazebo, health department yard remodel and commons building pond. Next, she presented budget requests for County Clerk, County Election and Community Center/Fairgrounds. Last she gave an update for the Election filings for 2021 Elections. Courthouse is closed on Monday May 31st for Memorial Day and the next meeting is June 7th.

During Commissioner discussion they discussed the Rural Opportunity Zone student repayment plan and Kristi informed them that currently the County is part of the program and how the program works. David gave an update from the meeting he attended regarding promoting Kiowa County.

Meeting adjourned at 12:47

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May 17, 2021

John Bertram, David White, Bert Lowery, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Ric Dalke, Clay Parkin, Carolyn Irvin and Matt Christenson attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 05/03/2021.

After the pledge of allegiance John Bertram opened the meeting at 9:00. Bert moved to approve the consent agenda with the corrections to the agenda as presented and John seconded, motion passed unanimously.

John Bertram moved to adjourn the regular meeting and call the Board of health(BOH) meeting to session. Kerri Ulrich came to give updates for Public Health which included, Kansas state map of completed vaccine totals, no active cases in Kiowa County, health fair updates, parking concerns, Patterson Family grant received and foot care clinic starting up again. John adjourned the BOH and called the regular meeting to order. Bert moved to go into executive session for 15 minutes for non-elected personnel to discuss wage compensation for employee/employer negotiations with the commissioners, Kristi and Kerri at 9:13 and John seconded, motion passed unanimously. Regular session began at 9:28. Kristi presented a payroll change for Kerri moving her from hourly to salary. David moved to approve the payroll change for Kerri and John seconded, motion passed unanimously.

Jay Schmidt came and presented updates for the Public Works Department which included patching on Mullinville blacktop, cattle guard cleanout north of Mullinville, mowing help, continued discussion regarding disposal of the grain storage bags options on renting roll off dumpster containers and trailers.

Clay Parkin came to present payroll changes C McElroy(separation), T Finch(separation) and P Capansky(separation). Bert moved to approve payroll changes as presented and John seconded, motion passed unanimously. Also gave a few updates regarding open positions and hiring.

Ric Dalke and Carolyn Irvin came to present the Iroquois Center Human Development (ICHD) annual report with updates from last year and 2022 budget request.

John asked for a 5-minute break. Regular meeting began at 10:20.

Matt Christenson came and discussed the Certification of American Rescue Plan Act funding. After some discussion, John moved to allow Matt Christenson to apply for the grant and be the authorized agent for Kiowa County and Bert seconded, motion passed unanimously. Next, he reported a summary of generator maintenance agreements quotes which include oil and filter change and load banks, 2 inspection. Foley equipment $4416.24, CNC group for $2220.00 Central Power Systems for $2540.00. After some discussion, John moved to approve the quote from C&C Group in the amount of $2220 yearly and David seconded, motion passed unanimously. Update to our IT backup systems and it was consensus him to do as he feels needed. Next, Matt requested a 15-minute executive session for non-elected personnel to discuss the maintenance department. Bert moved to go into the executive session at 10:43 and John seconded, motion passed unanimously. Regular session began at 10:58 with no action taken. John requested an executive session for employee/employee negotiations regarding the maintenance department to include the Commissioners and County Attorney for 15 minutes at 10:59 and David seconded motion passed unanimously. Regular session began at 11:14. John announced they would like to offer the maintenance supervisor position to Kristi and she accepted the position and will come back with a salary discussion for the new responsibilities at a later date once she has a better idea of the duties.

Kristi Cooper presented a quote for electronic election poll pads from Adkins Elections in the amount of $7682. Bert moved to approve the quote as presented and John seconded, motion passed unanimously. Next, she presented a quote from Inclusion Solutions for 5 voting booths in the amount of $5394. John moved to approve the quote with additions of privacy wings and Bert seconded, motion passed unanimously. Last she asked if they would like to continue the internet service at the Community Center building which is $96.95 monthly.  After some discussion it was by consensus to discontinue the service since they are no longer holding their  meetings there which needed the service to stream their meetings.

During Commissioner discussion they discussed the potential of the dairy and swine farms and how they could affect the County as whole.

Meeting adjourned at 12:02

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John Bertram, David White, Bert Lowery, Shelly Tuttle, Kristi Cooper, Jay Schmidt, Stacey Barnes, Kristen Hines and Matt Christenson attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 04/30/2021.

After the pledge of allegiance John Bertram opened the meeting at 9:00. Bert moved to approve the consent agenda with the corrections to the agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came and presented updates for the Public Works Department. Jay informed the Commissioners that he will be needing to purchase 10 new grader tires. After some discussion, John moved to approve the purchase of 10 new grader tires from Greensburg Tire in the amount of $17,250.00 and Bert seconded, motion carried 3-0. Next, he asked for approval to hire a couple of part-time mower operators, it was by consensus to place an ad for the position.

Stacey Barnes came and discussed questions regarding the City of Greensburg that came up at the last Commissioner meeting.

Kristen Hines with CASA came and gave updates with the program.

John Bertram called for a 5-minute break. Regular session began at 9:35.

Matt Christenson came and discussed the disposal of the large laser plotter. After some discussion, it was by consensus to allow him to dispose of the plotter. Next, Matt requested a 15-minute executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners. John moved to go into executive session for 15 minutes and Bert seconded, motion carried 3-0. Regular session began at 9:57 with no action taken.

During Commissioner discussion David moved to go into a 10-minute executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners and Bert seconded, motion carried 3-0. Regular session began at 10:08. Kristi Cooper presented payroll changes for Jay Schmidt and Matt Christenson moving them from hourly to salary. After review Bert moved to accept the payroll changes as presented and David seconded, motion carried 3-0.

Meeting adjourned at 10:10

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April 30, 2021

John Bertram, David White, Bert Lowery Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Kendal Lothman, Victoria Yohn, Rosa Hettinger, Matt Deighton, Shelly Wadel, Donna McDonald, Jackie Robertson and Matt Christenson attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 04/19/21 & 04/28/21.

After the pledge of allegiance John Bertram opened the meeting at 9:00. David moved to approve the consent agenda with the corrections to AP as presented and Bert seconded, motion carried 3-0.

Victoria Yohn and Josh Adelhardt came on behalf of the Kiowa County Conservation District to present their 2022 budget request and to give updates of some projects they have been doing within the County.

Donna McDonald and Jackie Robertson with Banco Insurance came to present the renewal from EMC for 2021-2022. Jackie informed them the increase of premium was due to work comp claims They asked them to look at higher deductibles and get a different quote for work comp. She will look into that and report back.

Matt Deighton came to behalf of the New York gives thanks organization to give updates which includes; bus tours and an opportunity for the county from the NYFD.

Rosa Hettinger came to present the 2022 budget request for the Ambulance service for Kiowa County and inform them why of the increase of $40,000 which was recommended and approved by the Kiowa County Memorial Hospital board. DJ McMurry spoke on behalf of the hospital board explaining why they increased her original request by $20,000 for vehicle replacement over the next several years.

Break called till 10:05

Shelley Wadel came to present the 2022 budget request for District Court.

Matt Christenson came to present a payroll change for T Libby(merit). After review of the payroll change Bert moved to approve the payroll change as presented and David seconded, motion carried 3-0. Next, he discussed some repairs that needed to be done to the emergency management storage building located at the Greensburg fire station for shingle replacement on the roof and that the cost would be $954 and that he wouldn’t file a claim due to the cost being lower than the deductible. Last he discussed the HVAC system at the Commons building needs replaced and that he ordered a new system in the amount of $26,021 and he needed to get it replaced as soon as he could due to other items that is located in the maintenance closet, so he went ahead and got that replacement ordered.

Kendal Lothman presented payroll change for T Finch(merit). After review of the payroll changes Bert moved to approve them as presented and John seconded, motion carried 3-0. Discussed the Sherriff sale from yesterday.

Matt Christenson was asked to have an executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners. Bert moved to go into executive session for 15 minutes and John seconded, motion carried 3-0. Regular session began at 10:51 with no action taken.

Jay Schmidt was asked to have an executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners. Bert moved to go into executive session for 15 minutes and David seconded, motion carried 3-0. Regular session began at 11:07 with no action taken.

Kristi presented tax corrections for approval. After review Bert moved to approve them as presented and John seconded, motion carried 3-0. Also, she presented the reports for signatures for the approval of payroll and accounts payable reports and the minutes of April 19th and April 28th.

Kerri Ulrich was asked to have an executive session for non-elected personnel to discuss wage compensation for employee/employer negotiations with the Commissioners. Bert moved to go into executive session for 15 minutes and David seconded, motion carried 3-0. Regular session began at 11:34.

During Commissioner discussion they continued the discussion on the increase of the budget request from the Ambulance Service.

Meeting adjourned at 12:00

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April 28, 2021

John Bertram, David White, Bert Lowery(via phone), Kristi Cooper, Chay Howard, Kendal Lothman, Nancy Reed, Diane Murray and Gordon Stull attended the meeting.

Consent agenda included: Agenda

After the pledge of allegiance John Bertram opened the meeting at 8:00. David moved to approve the consent agenda as presented and John seconded, motion carried 2-0.

Gordon Stull came as the legal representation for the party of the property to discuss the property that is listed on the Sheriff sale for parcel number 02171; Legal Description: Lots Thirteen (13), Fourteen (14), Fifteen (15), and Sixteen (16), in Block Twenty-one (21), of Hopkins Addition to the City of Greensburg, Kiowa County, Kansas; physical address 312 W. Morton, Greensburg, KS 67054 with the owner Nancy Reed. He informed them that the owners have been able to get a loan to pay the back taxes in full and asks them to allow an extension as they work with the mortgage company since they need more time to get the mortgage together

Chay requested an executive session for attorney client privileges with the Commissioners. John moved for 5-minute executive session and David seconded, motion carried 3-0. Regular session began 8:24. John moved for additional 5 minutes for an executive session and David seconded, motion carried 3-0. Regular session began at 8:30 with no action taken. After further discussion, John moved allow a 30-day extension on the property and Bert seconded, motion carried 2-1 (David opposed).

Meeting adjourned at 8:35.

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April 19, 2021

John Bertram, David White, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Morgan Allison, Kendal Lothman, Matt Christenson, Shelly Tuttle and Michael Grainger attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 04/05/21.

After the pledge of allegiance John Bertram opened the meeting at 9:00. John moved to approve the consent agenda as presented and David seconded, motion carried 2-0.

John adjourned the regular meeting at 9:01 and the called the Board of Health(BOH) meeting to order. Kerri Ulrich, County Health officer came to give updates which included; governor conference training completed, pharmacy student shadowing in office, COVID-19 clinics, COVID-19 case totals, KDHE ELC COVID-19 infrastructure expansion grant approved $112,318, health fair preparations, payroll change P Fuller(pay increase) and N Zadina(pay increase). John adjourned the BOH meeting and called the regular meeting to order at 9:14. Kerri presented the payroll changes and explained she was wanting to increase their wages to help with competitive wages within the community. After some discussion David moved to approve the payroll changes as presented with adjustments they discussed and John seconded, motion carried 2-0. Chay presented resolution 2021-4 and explained the resolution is for less stringent requirements for Kiowa County than the provisions of Governors executive order 21-14. Following some discussion John moved to adopt resolution 2021-4 and David seconded, motion carried 2-0.

Jay Schmidt came to give updates for the public works departments which included; new grader lease with Foley Equipment and payroll change for J West(merit). John moved to approve the payroll change as presented and David seconded, motion carried 2-0. Next, he discussed a grader lease. After some discussion David moved to approve the lease purchase in the amount of $289,257.70 for 7 years with a yearly payment of $33,419.28 and John seconded, motion carried 2-0.

Morgan Allison came to give some updates for Kiowa County Memorial Hospital(KCMH) which included a community assessment dinner invitation for the Commissioners, hiring a new PA and she will report quarterly instead of monthly to the commissioners.

Kendal Lothman presented payroll changes C McElroy(status change), S Beltz(termination) and V Gwin(new hire). After review of the payroll changes John moved to approve them as presented and David seconded, motion carried 2-0.

Michael Grainger came to present some information and data that he collected while he was here.

Break called till 10:00 am.

Matt Christenson came to continue the discussion on the leaks at the Commons building and regarding the recommendation from the engineer Michael Kelso with PEC (Professional Engineering Consultants). The discussion was tabled. Next, he presented a quote from Pueblo concrete to apply a sealant to the Mullinville Library in the amount of $10,780. David moved to approve the quote as presented and John seconded, motion carried 2-0. Also informed them of a new American Rescue Plan Act of 2121(ARPA) and gave them some information. But he would report back as he gets more information on how the funding can be used.

Kendal Lothman came back to present a payroll change for R Martin(separation) for approval. After review of the payroll change John moved to approve the payroll change as presented and David seconded, motion carried 2-0. Next, they discussed the tax sale that will be held on April 29th at 1:30 in the district courtroom. After some discussion regarding the starting bids for the properties it was by consensus to start them all at the same amount of $25.

During Commissioner discussion John requested to go into executive session for 30 minutes for non-elected personnel for employee relations regarding wage compensations and David seconded motion carried 2-0.

Regular session began at 11:27 with no action taken . David requested an additional 10 minutes for an executive session at 11:28 for non-elected personnel for employee relations regarding wage compensations and John seconded, motion carried 2-0. Regular session began at 11:38 with no action taken.

Meeting adjourned at 11:38.

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Meeting held at the County Community Center Building

April 5, 2021

John Bertram, David White, Bert Lowery, Kristi Cooper, Jay Schmidt, Jason West, Matt Christenson, Kendal Lothman, Kerri Ulrich and Jonathon Clayton attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 03/31/21.

After the pledge of allegiance. John Bertram opened the meeting at 9:00. Bert moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for the Public Works departments which included; landfill discussion regarding AG plastic tarps and storage bags with Jason West, payroll change D Liggett(department change) and new 140 grader lease for signatures. Bert moved to approve the payroll change after review and David seconded, motion carried 3-0. The commissioners advised Jason and Jay that we will continue to accept the tarps and bags but ask that they be brought in rolled and tied up.

Kendal Lothman came to continue the discussion on the proposal from Service Master. After some discussion Bert moved to approve the proposal from Service Master to come out of the Special Equipment fund in the amount of $966.75 and John seconded, motion carried 2-1.

Kerri Ulrich came to discuss the health fair fees and informed them that they had received a few donations and they are going to use it such as applying it to the overall cost of the lab fees. Which would allow them to change it from $30 a person to $25 a person. Next, she asked if they would like to pay for all the employees labs as they have done in the past. After some discussion, Bert moved to pay for all the health fair lab work for County employees and those who work in County owned facilities (County Media Center, County Museum, County Extension and County Libraries) to be paid by the Commissioners and David seconded, motion carried 3-0.

Matt Christenson came to present quotes on mowing from Dave Moyer and Jason lawn service. He explained that Dave submitted the bid for all properties as advertised and that the other bid only listed a few of the properties. After some discussion, Bert moved to accept Dave Moyer bid and David seconded, motion carried 3-0. Next, they discussed sealing quotes for the Commons building. Matt will reach out to PEC engineer that did our study for the structure before and get his opinion of what to do and report back.

Break called till 10:16

Jonathan Clayton came to discuss registering the Mullinville Library on historical registry. Kansas historical society preservations and explained the benefits of registering the library and gave a brief summary of what the procedure would be.
During Commissioner discussion Kristi presented minutes for signatures and list of properties on the tax sale.

John moved to hold all the meetings at the courthouse moving forward and Bert seconded motion carried 3-0. John moved to going to into executive session for non-elected personnel to discuss employee relations for 30 minutes and David seconded, motion carried 3-0. Regular session began at 11:20 with no action taken. Bert moved to go back for an additional 40 minutes to discuss employee relations for non-elected personnel and David seconded, motion carried 3-0. Regular session began at 12:00 with no action taken. John requested an additional 20-minute executive session to discuss employee relations for non-elected personnel and Bert seconded, motion carried 3-0. Regular session began at 12:20 no action taken.

Meeting adjourned at 12:26

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Meeting held at the County Community Center Building

March 31, 2021

John Bertram, David White, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Matt Christenson, Pat Klecker, Kendal Lothman and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts Payable reports and Commissioner minutes of 03/15/21.

After prayer and the pledge of allegiance. John Bertram opened the meeting at 9:00. David moved to approve the consent agenda with the correction to the minutes as presented and John seconded, motion carried 2-0.

Chay Howard presented Resolution 2021-3 for approval. After review of the resolution., David moved to adopt Resolution 2021-3 that repealed resolution 2020-19 and John seconded, motion carried 2-0. Next, they reviewed policy 709 and Chay informed them of the changes. John moved to adopt the revised policy 709 for Drug and Alcohol and David seconded, motion carried 2-0. Last he informed them of the date for the tax sale and asked them for guidance on where to start the bids. They tabled this conversation till they could have a chance to go by the properties.

Kristi Cooper presented a proclamation from CASA for approval. It was by consensus to sign the proclamation proclaiming the month of April as Child Abuse Prevention month. Next, she asked if they would like to purchase an ad for the Triangle rodeo club that will be in the rodeo program. David moved to purchase an ad for $100 and John seconded, motion carried 2-0. Last she presented March 1st minutes, payroll reports and accounts payable reports for signatures.

Pat Klecker came to present the Santa Fe Trails 2020 budget for the State for signature. After some discussion John moved to approve the 2020 budget as presented and David seconded, motion carried 2-0.
Break was called till 9:46

Matt Christenson came to discuss the Mullinville library and Kelly Askew was present for the discussion. Matt informed them that the quote for the masonry work was much lower than expected which was in the amount of $3000. Kelly also added to the conversation of the pros and cons of moving the library to the city building as a lease option and after some discussion it was by consensus to repair the building instead of moving the library. David added that he would like Matt to look into having the building put on the historical registry and that it could help with grants to restore the building and such. Next, he addressed maintenance concerns on the courthouse, commons building, Mullinville and Haviland library, community center and informed them on how they were going to fix those concerns as well.

Kendal Lothman came to present a quote from CDS for security cameras in the amount of $10,514.92 and asks that this be taken out of the Special Equipment fund. John moved to approve the purchase from CDS and David seconded, motion carried 2-0. Next, he presented a quote from Service Master in the amount of $966.75 to strip and seal the floors and clean carpets. He requests this be paid out of the Special Equipment fun also. John moved to approve the quote from Service Master. Motion died to no second. After some discussion on which fund to pay it out of, it was tabled till the next meeting per David. Last he reported that he will be disposing of a 2016 and 2019 charger and requests the money from those be put in his Special Equipment for future vehicle purchases, it was by consensus to allow this.

Break was called till 10:59

Kerri Ulrich came for the executive session. John moved to go into executive session for 15 minutes with Kerri regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 11:00 and David seconded, motion carried 2-0. Regular session began at 11:15 and John requested to go back for additional 15 minutes to continue discussion from previous executive session and David seconded, motion carried 2-0. Regular session began at 11:30 with no action taken.

Jay Schmidt came to present a payroll change for C Beal(merit). After some discussion, David moved approve the correction to the payroll presented and John seconded, motion carried 2-0. John moved to go into executive session for 30 minutes with Jay regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 11:35 and David seconded, motion carried 2-0. Regular session began at 12:05 with no action taken.

John moved to go into executive session for 15 minutes with Matt regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 12:05 and David seconded, motion carried 2-0. Regular session began at 12:20 and John requested to go back for additional 15 minutes to continue discussion from previous executive session with Matt at 12:20 and David seconded, motion carried 2-0. Regular session began at 12:35 with no action taken.

During Commissioner discussion David requested a 10-minute executive session for non-elected personal to discuss employee relations regarding compensation pursuant to exemptions for personnel matters regarding non-elected personnel and for employee/employer negotiations at 12:41 and John seconded, motion carried 2-0. Regular session began at 12:51 with no action taken.

Meeting adjourned at 12:55.

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