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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

November 4, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Kerri Ulrich, Chris Tedder, Theresa Dasenbrach, Jeff Blackburn, Matt Christenson, Jay Schmidt and Chay Howard attended the meeting.

Consent agenda included: Agenda, Accounts payable reports and Commissioner minutes of 10/21.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. John moved to approve the consent agenda as presented and Bert seconded, motion carried 3-0.

Kristi Cooper and Chay Howard continued the discussion on the hourly supervisor’s salary. Matt Christenson, Jay Schmidt and Kerri Ulrich were present for the discussion. Kristi explained that after talking with the auditors that they should leave Policy 401 as it is and suggest that they have Chay or herself review their timesheets and signoff on them per there auditor’s opinion. All three supervisors were asked what they thought about changing them from hourly to salary and was given the opportunity to give their opinion. After much discussion on this topic, Ron moved to approve to leave the supervisors hourly and to allow Chay or Kristi to review their timesheets and Bert seconded, motion carried 3-0. Next, she explained that they hadn’t received a merit raise this year due to them reviewing their salaries and asked them to give them a merit raise and after some discussion on how much to give them. John moved to give them all a 2.5% merit increase and Ron seconded, motion carried. Kristi will prepare those payroll changes for the next meeting.

Jay Schmidt didn’t have anything to report for Public Works departments.
Chris Tedder stopped by to give an update on the incident involving his Undersheriff Scott McCann.

Break was called for 5 minutes and regular session began at 9:56. Bert left the meeting.

Kristi Cooper continued the discussion on the 2020 holidays that was tabled from the last meeting. She explained that she added Good Friday to the list of approved holidays from the State. After some discussion on the holidays John moved to approve the list of 2020 holidays as presented and Ron seconded, motion carried 2-0.

There were no topics for discussion during Commissioner Discussion.

Meeting adjourned at 11:12

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

October 31, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Kerri Ulrich, Chris Tedder, Stacy Barnes, Jeff Blackburn, Shelly Tuttle, and Chay Howard attended the meeting.

Consent agenda included: Agenda, Accounts payable reports and Commissioner minutes of 10/21.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. John moved to approve the consent agenda as presented and Bert seconded, motion carried 3-0. Kristi left the meeting and Shelly took over as the minute taker.

Jay Schmidt came to give updates for the public works departments which included; a Payroll change for J. Price (merit increase), updates on the overlay North of Mullinville. Jay also explained that he met with KDOT at the RR crossing North of Wellsford. They are wanting to possibly put in flashing lights and crossing arms, he said that the decision will be made by the RR and the decision usually takes about 6 months to make and if they decide to go that route, it could take up to a year to get installed. Jay also discussed an extended warranty for the Mack Truck that was purchased a couple of months ago. Jay told the Commissioners that SJN Bank of Kansas and Brad Zimmerman have reached out and would like to bid on lease purchases in the future. They discussed fixing the track loader at the landfill and some of the payment options that Jay has. Bert moved to fix the track loader at the land fill and John seconded, motion carried 3-0. They will pay for part of it this year and finish paying it off next year unless there is enough money in the budget at the end of the year this year to pay it off, then that is what they will do. Last, they discussed the recycling dumpsters. John moved to do away with the recycle dumpsters at the 3 locations that the County pays for and Bert seconded, motion carried 3-0. Payroll change was presented for approval for J Price(merit). Bert moved to approve the payroll change and John seconded, motion carried 3-0.

Kerri Ulrich came in to give updates for the Health department which included presenting a Payroll change for A Brown (separation) which Bert moved to approve the payroll change for A Brown, Ron seconded, motion carried 3-0. Kerri then asked if she could start the process to fill the vacant position in her department. Ron moved to approve the Health department to hire a full-time employee and Bert seconded, motion carried 3-0. Ron asked Kerri if she had looked in to the daycare situation that was discussed at the last meeting and she told him that due to the loss of staff in her department, she had not had a chance yet, but had discussed it with her staff and they will continue to look into it.

Matt Christenson came in to discuss the cabinets that were removed from the old County Attorney’s office. He asked if Travis could install them in the area outside of his second office and the election room for more storage. It was by consensus to allow Travis to install the cabinets in that area.

Break called for 5 minutes at 9:41. Regular session began at 9:46.

Shelly Tuttle presented the holidays for 2020 for approval. After some discussion Bert asked that the holidays be tabled until the meeting on Monday. Next, Shelly Tuttle presented payroll changes for S Davis (separation) and Z Martin (separation) for approval. After review Bert moved to approve the payroll changes as presented and John seconded, motion carried 3-0.

Chris Tedder came to give updates for the Sheriff office which included; an updated Memorandum of Understanding (MOU) with the City of Greensburg. After some discussion, it was decided that the Sheriff and the Commissioners liked the MOU that was first presented better but would like the County Attorney to review it prior to signing. Chris then told the Commissioners that he would be coming in at about $200,000 under budget again this year and it was due to being short staffed and not over budgeted. Chris told the Commissioners that he was looking into purchasing a keycard door entry system for his building. It would track the comings and goings and let you know who entered the building. Chris also told the Commissioners that he was considering purchasing a second K9. This K9 would be a dual-purpose dog, meaning it would be a bite dog. It would be Scott’s dog. Justin’s dog would handle all the school stuff, both dogs would handle drugs, and Scott’s dog could chase suspects, and such when needed. The purpose of the second dog is to help decrease overtime. Next, he informed them that he is still looking into purchasing speed signs. Last he presented the payroll changes for M Tedder (merit) for approval. After some discussion regarding the payroll changes Bert moved to approve them as presented and John seconded, motion carried 3-0.

Break called for 10 minutes at 10:20. Regular session began at 10:30.

Chay Howard arrived at the meeting and was presented with both MOU that Chris had previously presented to the Commissioners. After review, Chay felt that the first MOU was the better of the two and felt that that one would be the best option. There was some discussion with Stacy Barnes, Chay and the Commissioners and all parties feel that Communication is what was lacking before and this MOU fixes that. Bert moved to approve the first MOU as presented and John seconded, motion carried 3-0. Stacy informed them that Chris will be helping with the hiring process.

During Commissioner Discussion they decided to table the discussion about supervisor wages until the next meeting. Next, Chay brought up an issue in the Treasurer’s office regarding a title issued. At 11:01 Bert moved to go into a 5-minute executive session non-elected personnel to discuss Financial Affairs of a Private Business at 11:01 and John seconded, motion carried 3-0.  Regular session began at 11:06 with no action taken. Next, he gave updates on the tax sale coming up. Next, they discussed Chay’s attendance at meetings and his voucher for the Court of Appeals. Last John informed them that Ray Stegman got ahold of him about some repeaters off Purple Wave.

Meeting adjourned at 11:30

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

October 21, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Kerri Ulrich, Chris Tedder, Scott McMann, Dewey Koehn, Bruce Foster, Stacy Barnes and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts payable reports and Commissioner minutes of 10/07.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. John moved to approve the consent agenda as presented and Bert seconded, motion carried 3-0.

Bert adjourned the meeting and called the Board of Health (BOH) meeting to order. Kerri came to give updates for the Health department which included; KDHE performed the federal family planning program audit, flu vaccine updates, flu clinic totals, shortage of daycares in the County. Ron asked Kerri to check if the County could be part of that and he referenced the Senior Center as an outside entity who receives funding. Kerri will check and let them know. Bert adjourned the BOH and the regular meeting was called to order. Kerri left the meeting.

Jay Schmidt came to give updates for the public works departments which included; noxious weed charges for R&B, grading updates, chip seal on Belvidere and Brenham blacktop, B street blacktop due to grain trucks causing issues, recyclable recycle dumpsters and Railroad crossing at Wellsford. Dewey Koehn and Stacy Barnes attended the meeting to be part of the discussion on County continuing recycling. Jay explained the costs of continuing the service and the life of the landfill. He informed them that cost of keeping the recycling containers were a significate cost to the County and they will not be making in decisions at this time. Next, they discussed Noxious Weed charging the County for chemical. After some discussion Ron moved to approve that Noxious Weed will no longer charge the County for those services and they can review his budget at the end of the year and transfer funds accordingly each year if needed and Bert seconded, motion carried 3-0. Bruce and Jay left the meeting.

Chris Tedder came to give updates for the Sheriff office which included; jailer wages, dispatcher position, damage to transport van, deputy applications, payroll change for S Retallack (separation) and Memorandum of Understanding (MOU) with the City of Greensburg and Digiticket for electronic ticketing software for upcoming years. He presented the MOU with the City of Greensburg and explained that this is just the start of working on a contract with them. Ron expressed his concerns on not charging for dispatch services and Chris explained that they will discuss that when to move forward with this process. Next, he requested a 15-minute executive session for non-elected personal to discuss employee relations. Bert moved for the executive session for 10 minutes and John seconded, motion carried 3-0. Chris requested an executive session for non-elected personnel to discuss employee relations. Ron moved to go into executive session at 10:25 for 10 minutes and John seconded, motion carried. Kristi, Stacy, Dewey and Jeff left the room. Regular session began at 10:35 with no action taken. Chris and Scott left the meeting.

Chris came back and presented a payroll change for J Bruckner (new hire) for approval. After review Bert moved to approve the payroll change for approval and John seconded, motion carried 3-0. Next, Ron asked to talk more on the MOU with the City of Greensburg regarding the wording on fees for dispatching. Kristi asked if they needed to act on the MOU and it was by consensus that they didn’t need to take any action at this time.

There were no topics for Commissioner Discussion.

Meeting adjourned at 11:18

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

October 7, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Matt Christenson and Jay Schmidt attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 09/30.
After the prayer was given by Tony Factor, Bert opened the meeting. Bert moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for Public Works departments which included; payroll changes W Williams (merit) and M Harrell (merit), employee updates, culvert clean outs finished, Noxious Weed chemical charges and grader repairs. Bruce Foster came to discuss charging R&B for use of chemicals for the year. He suggested that they use to have a special line in their budget for that back in 2006 and that they have charged them since. She informed them all that she would collect the information and report back at the next meeting. Next, Ron moved to approve the payroll changes as presented and Bert seconded, motion carried 3-0.

Break till 9:49

Matt Christenson came to present a quote from Haviland Telephone Company for fiber line connection to the Sheriff office for the video visitation/video chat for visitors in the amount of $4500 installation fee and a monthly fee of $89.95 for 5 years. After discussion Ron moved to approve the contract and Bert seconded, motion carried 3-0. Payroll change presented for L Gwin (merit raise payout). John moved to approve the payroll change as presented and Ron seconded, motion carried 3-0.

Kristi Cooper presented payroll changes K Amaro (salary adjustment) for approval. After review Bert moved to the payroll change as presented and John seconded, motion carried 3-0. Kristi continued with presenting the payroll changes for T Butler(merit) and (salary increase) for approval. After review Bert moved to approve the payroll changes as presented and John seconded, motion carried 3-0.

During Commissioner Discussion there were no topics for discussion.Meeting adjourned at 11:22

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

September 30, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Chris Tedder, Scott McCann and Jay Schmidt attended the meeting.
Consent agenda included: Agenda, Payroll reports, Accounts payable reports and Commissioner minutes of 09/16.

After the pledge of allegiance, Bert opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for Public Works departments which included; maintenance on the track loader at the landfill, recycle bins that we contract with Nisley, chip seal on the old highway, Scott St. and Grant St. complete, Mullinville black top project holding off, weight limit signs quotes, culvert cleanouts, C&D charges and chemical charging from Noxious Weed. Quotes for weight limit signs were presented from National Signs for $7073, J&A Traffic Products for $6588 and Welborn for $7245. After some discussion Bert moved to approve the purchase of signs from J & A Traffic Products and Ron seconded, motion carried 3-0. Next, they discussed discontinuing offering recycling containers in the County and presented information on the cost to continue to service for the life of the cells at the landfill but asked him to run something in the paper to get the publics opinion and give them time to come to a meeting to talk to them first. Jay will run something in the paper, and they can go from there. Last they discussed the charges at the landfill. Bert moved to only charge County residents for tires only and to charge out of County residents for tires and C&D and John seconded, motion carried 3-0. Next he explained that he was sent invoice from Noxious Weed for the chemical that was used this year and explained that he didn’t feel like he should pay that since it is the job of the Noxious Weed department to maintain weeds and that he did agree to pay for the chemical that is used in the fall that helps reduce the growth in the spring. The Commissioners agreed that Noxious Weed should not be charging other County departments for the use of chemicals and asked Jay to have Bruce come in at the next meeting to continue the discussion.
Chris Tedder came to request a 10-minute executive session for non-elected personal to discuss employee relations to include Chay and Scott at 9:53. Bert moved to go into an executive session for 10 minutes at 9:53 and John seconded, motion carried 3-0. Clerk left the room. Regular session began at 10:03 with no action taken. They discussed disposing of old equipment and they suggested to have him get ahold of Jamie at Browns Auction about listing them. Payroll change presented for S McVey (department change) for approval. After review of the payroll change Ron moved and Bert seconded, motion carried 3-0.

Kristi Cooper presented a payroll change for M Tuttle (merit) and M Brown (merit) for approval. After review of the payroll changes, Bert moved to approve the payroll changes as presented and John seconded, motion carried 3-0. Next, she presented the revised evaluation form for approval. She explained that she worked with the other department supervisors and that they made some changes. After review of the evaluation form Ron moved to approve the revised evaluation form and Bert seconded, motion carried 3-0. Next, they discussed the hourly supervisors, but no action was taken. They will continue that discussion on the meeting of October 21st.

The only topic that was discussed during Commissioners discussion was Hwy 54.

Meeting adjourned at 11:32.

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

September 16, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Kerri Ulrich, Chris Tedder, Scott McMann, Matt Christenson, Jeff Blackburn and Tony Factor attended the meeting.

Consent agenda included: Agenda, Payroll reports, Accounts payable reports and Commissioner minutes of 09/03.

After the prayer was given by Tony Factor, Bert opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Bert adjourned the meeting and called the Board of Health (BOH) meeting to order. Kerri came to give updates for the Health department which included; school enrollment immunizations, flu clinic dates, new ventilation installed in the vaccine room, KDHE audit for coalition moved date back, new hire, WIC budget approved from KDHE with an increase to allow for extra staff. Bert adjourned the BOH and called the regular meeting to order. After review of the payroll change C Stokes (new hire), Ron moved to approve the payroll and John seconded, motion carried 3-0.

Matt Christenson came to update the remodel on the storage room and explained that Travis and Laura have got it all remodeled and that they need to order additional shelving of different sizes and new storage boxes for all the records from the storage pods. He presented quotes for the shelving from Home Lumber $4392.60, Grainger $7212.62 and Uline $3373. Bert moved to purchase shelving units from Uline in the amount $3373 and Ron seconded, motion carried 3-0. He explained he would be ordering 200 boxes in the amount of $700 since most of the boxes in the pods are in bad shape.

Chris Tedder came to present the quote from 10-39 Communications to do all the decals, lighting and radios on the new truck he just purchased for $6800. Next, he requested a 15-minute executive session for non-elected personal to discuss employee relations. Ron moved to go into executive session at 9:37 to include Scott and Kristi. Bert seconded, motion carried 3-0. Regular session began at 9:52 with no action taken. They continued the discussion on the quote he presented. Bert moved to approve the quote from 10-39 communications and John seconded, motion carried 3-0.

Kristi Cooper presented a payroll change for S McVey (department change) for approval. After review, Bert moved to approve the payroll change as presented and Ron seconded, motion carried 3-0.

Chris came back to present payroll changes for R Martin (merit) and K Amaro (promotion) for approval. Bert moved to approve the payroll changes as presented and John seconded, motion carried 3-0.

Next, they discussed the charges for C&D and dirty concrete charges at the landfill per Jay’s request and after some discussion they tabled the topic till Jay can be present at the next meeting.

There were no topics for Commissioner Discussion.

Meeting adjourned at 11:15

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

September 3, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Jay Schmidt, Cody Sherer, Chris Tedder, Scott McCann, Matt Christenson and Tony Factor attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 08/30.
After the prayer was given by Tony Factor, Bert opened the meeting. John moved to approve the consent agenda as presented and Bert seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; payroll change L Thronesbery (merit), landfill closure and post closure forms sent to KDHE and hazardous house waste annual report done. Bert moved to approve the payroll change that was presented for L Thronesbery(merit) for approval and John seconded, motion carried 3-0.

Matt Christenson came to present quotes for a car port for the health department from Mid-Kansas Auto Sales $1195 and Home Lumber $1295. He explained that the quote from Home lumber is a kit and that they would have to build it and that the Mid-Kansas quote includes installing and constructing the carport. After review of the quotes, Ron moved to approve the Mid-Kansas Auto sales quote in the amount of $1,195 and Bert seconded, motion carried 3-0. He gave updates on the remodeling of the new storage room in the old health department.

Scott McMann came to present a payroll change for C Parkin(merit) for approval. After review, Bert moved to approve the payroll change as presented and John seconded motion carried 3-0.

Chris Tedder came to present quotes on a new truck from Davis Moore $35,867, Newberry Family Auto $37,232 and Marmies $45,510. After some discussion, Bert moved to approve Chris to purchase whichever truck he wanted that would fit his needs for the new Sheriff’s pickup and John seconded, motion carried 3-0. Next he gave a few updates regarding the Sheriff office.

There were no topics for Commissioner Discussion.

Meeting adjourned at 10:30.

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

August 30, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Jay Schmidt, Cody Sherer, Chris Tedder and Jeff Blackburn attended the meeting.
Consent agenda included: Agenda, Payroll and Accounts Payable reports and Commissioner minutes of 08/19 & 08/26.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. John moved to approve the consent agenda as presented and Bert seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; road updates, issues with beavers at Thompson Creek, load rating on bridges, Solid Waste Management plan review, E-waste collections, recycle dumpsters cost increase from Nisley. Jay presented Resolution 2019-7 for adopting Solid Waste Management Plan annual review to be adopted. Bert moved to adopt Resolution 2019-7 and Ron seconded, motion carried 3-0. Next Ron brought up the topic on charging for C&D for county residents and non-county residents and after some discussion John moved to only charge the non-county residents $20 per cubic yard only and Bert seconded, motion carried 3-0. Jay will get this notice to the paper and posted on the County website.

Break called till 9:50

Cody Sherer came to inform them that he needs to replace the ice machine at the Mullinville station and presented some bids. They approved Cody to purchase the ice machine by consensus in the amount of $2674. Next, he asked if he could dispose of 3 trucks and list them at the consignment auction with Browns Auction coming up. He explained that they had done this previously and that another fireman bought the truck and has responded to assist in fires, so he explained to them that there could be several other firemen looking to buy what they are listing, and this would help a local business as well. It was by consensus to allow him to list them in the consignment auction with Browns Auction.

Chay Howard presented a payroll change for C Cantrall (separation). Ron moved to approve the change and Bert seconded, motion carried 3-0. He informed them that he will be moving forward to replace the office manager position just now and would look at hiring for the legal assistant/correction officer later. It was by consensus to allow him to hire for office manager and hold off on the other position. Next, he presented a new contract with the Triangle Rodeo club for a maintenance agreement for adjoining properties at the fairgrounds. Bert moved to approve the contract as presented and Ron seconded motion carried 3-0. Kristi informed them that she will contact Zane Huffman and let him review the contract for their approval as well.

Kristi Cooper presented appointments for the Southwestern Kansas Area Agency on Aging (SWKAAA). After review of the appointments, Bert moved to appoint Mary Racette, Sara Fairchild and Mitzi Hesser to the board of SWKAAA and John seconded, motion carried 3-0.

During Commissioner discussion Ron informed them that Andy Kimble as been in contact with Heft Sons regarding their portion of the project for the Mullinville main street project coming up this fall and that they would not be needing the Counties assistance that was discussed at an earlier meeting.

Meeting was adjourned at 11:07.

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

August 26, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Jay Schmidt, Spencer Jenkins, Stacey Barnes, DJ McMurry and Matt Christenson attended the meeting.

After the pledge of allegiance John called the Special meeting to order at 9:00.

Spencer Jenkins with Next Era Energy Resources came to discuss the potential of a wind farm coming to Kiowa County. He explained their company is interested in pursing the project for Kiowa County and that they will start the beginning stages by contacting potential landowners who would allow them to put them on their ground. He will be in contact as the project hopefully progresses.

Chay Howard came present the job description for the Legal Assistant/Community Service Director for his office for approval. After review of the job description Bert moved to approve the job description as presented and to be added to the current pay plan and John seconded, motion carried 3-0. Next, he informed that he had researched their request from the last meeting regarding City of Mullinville and covering the cost of the overlay project till the following year. And it was his opinion he advised them that he was against this and that the City should either apply for a bond for the project or work out payment details with Heft and Sons. Jay added to the discussion that he would like to see the project to be completed all at the same time and explained the concerns he had with the stability of the overlay for their portion of the project. Jay informed them that the project is scheduled for this fall and Bert suggested to talk with Steve and see if they could push back the project start date and if so, that would allow the City of Mullinville to be able to fund the project. Jay will talk with Steve and report back at the next meeting.

Meeting was adjourned at 10:04.

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

August 5, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Jay Schmidt, Patrick Klecker, Zane Huffman and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 07/31.
After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; payroll changes C Cagle (merit) C Tuttle (merit) G Tuttle (separation), local road safety plan workshop August 15th at 2:00 at the Community building, working on replacing wear strips on the Zipper, patch work on a few blacktops next week, blow sand hauled to G St. between 31st Ave and 33rd Ave. Payroll changes presented for approval. After review of the payroll changes, Ron moved to approve them as presented and Bert seconded, motion carried 3-0.

Patrick Klecker with Santa Fe Trail Corrections came to present year end reports and give updates. Bert moved to approve the year end reports as presented and Ron seconded, motion carried 3-0.
Break called till 10:00 am.

Bert opened the 2020 budget hearing at 10:00 am. No public attended the hearing. At 10:30 Ron moved to approved to the 2020 County budget as presented and John seconded, motion carried 3-0.

Zane Huffman came to discuss the boundaries at the fairgrounds. After some discussion they asked Chay to draw up an agreement regarding who is responsible for mowing and upkeep at the fairgrounds and will bring that to the next meeting.

Kristi Cooper presented a tax correction for approval. After review of the tax correction, Bert moved to approve it and John seconded, motion carried 3-0. She presented a annual agreement with Great Plains and an invoice in the amount of $750 for approval. After some discussion on the agreement Bert moved to approve the agreement and pay the invoice and motion died lack of a second. Payroll changes were presented for approval for K Zenger(merit) and M Moore(merit). After review of the payroll changes, Bert moved to approve them and Ron seconded, motion carried 3-0.. Next, she presented Policy 401 for Timekeeping and explained she added in the current policy that altering time to any employees have to be approved by their Supervisor per Chay’s suggestion. John moved to approve the revised Policy 401 and Bert seconded, motion carried 3-0. Last she asked if they would consider waiving the rental fee for the fairground facilities for all County employees and after some discussion it was by consensus to leave the fees as they are for everyone. Rental fee is $50 per day for each building with a $50 deposit for non-alcohol events and $300 deposit for alcohol events.

There was no topics discussed for Commissioner discussion.

Meeting was adjourned at 11:50.

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