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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

July 31, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Chris Tedder and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, PR reports, AP reports and Commissioner minutes of 07/15.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; federal funds exchange received in the amount of $55,220.99, bridges that need fixed or replaced, low water crossings, payroll change C Erickson (separation) and road build up on L St. (between 29th and 31st). John reported that he spoke with John with the Coop in Haviland regarding the ownership of Cottonwood St. and he informed John that they will take care of it. After review of the payroll change presented, Ron moved to approve the change and Bert seconded, motion carried 3-0.

Chris Tedder came to present payroll changes for S Belt (correction on pay) B Parkin (new hire). After review of the payroll changes, Ron moved to approve them as presented and Bert seconded, motion carried 3-0. He also wanted to inform them that he going to look at other options for trucks due to the problems Dodge is having with transmissions. Last he requested an executive session for non-elected personnel to discuss contract negotiations for 15 minutes. Bert moved to go into an executive session for 15 minutes at 9:42 to discussion contract negotiations to include the Clerk and the Sheriff and Ron seconded, motion carried 3-0. Regular session began 9:57 with no action taken.

Kerri Ulrich came to present the nursing contract for USD 474 for approval. After review of the contract, Ron moved to approve the contract as presented and Bert seconded, motion carried 3-0. Next, she presented the grant application for our Aid to Local application package from the State of Kansas Department of Health and Environment for Immunization Action Plan (IAP), State formula (SF) and Public Health Emergency Preparedness (PHEP) in the amount of $18,979.16. Bert moved to accept the funds for the grant application and Ron seconded, motion carried 3-0. Additionally, she presented the pharmacist consultant agreement for Julie Keeton through the Kiowa County Pharmacy for approval. After review of the agreement with Julie Keeton, John moved to accept the consultant agreement and Bert seconded, motion carried 3-0. Lastly, she presented a revised quote for the additional signage at their facility. After some discussion regarding the additional sign and the cost, they suggest her to move the existing sign to the corner so it can be seen from all directions. She will get with Travis to see if this is possible and would report back. Ron asked Kerri how she felt about them to keep meeting the maintenance of effort for the health fund.

Kristi Cooper presented a tax correction for approval. After review of the tax correction, John moved to approve it as presented and Ron seconded, motion carried 3-0. Next, she presented the revised pay plan for approval. After she explained what the changes were, Bert moved to approve the pay plan as presented and John seconded, motion carried 3-0. Lastly, she presented the revised policy 302 for Holidays and 502 for Work Schedules, as she was instructed from the last meeting per their request. She explained she added that part-time sheriff office employees will be included to receive working holiday pay. After review of the changes to Policy 302 and 502, John moved to approve the changes as presented and Bert seconded, motion carried 3-0.

There was no topics discussed for Commissioner discussion.

Meeting was adjourned at 11:10

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

July 15, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Jay Schmidt, George Jennings, Mel Limon, Chris Tedder and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, PR reports, AP reports and Commissioner minutes of 07/01 & 07/08.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; federal funds exchange, blading updates, payroll change C Pyatt (merit) and R Young (new hire), sand seal on Mullinville blacktop finished, chip seal around Greensburg in August, Overlay at Mullinville in September or October, washed out culverts northeast of Haviland replaced, cold mix asphalt purchased, quotes for cutting edges for graders. Jay presented the application for the Federal Funds exchange program in the amount of $55,220.99. After review of the application, Ron moved to accept the funds for exchange and Bert seconded, motion carried 3-0. Jay also presented a payroll change for C Pyatt (merit) and R Young (new hire) for approval. After review of the payroll changes Bert moved to approve the changes and John seconded, motion carried 3-0. Next, he discussed the quotes on 100 cutting edges for the graders from Welborn for $16,468.80 and Foley for $22,185.60. After some discussion John moved to approve the quote from Welborn and Bert seconded, motion carried 3-0.

George Jennings came to discuss herbicide alternatives and his concern about the herbicides the County uses on spraying roads close to his homestead and has invited a representative from Flame Engineering to discuss flaming options for the County.

Break called for 5 minutes at 9:23 until his guest comes. Regular session began at 9:28.

Mel Limon from Flame Engineering Inc out of Lacrosse came to present information on what the Red Dragon Torches and Equip company provides for herbicide alternatives. He explained the benefits from flaming verses spraying. There was no action taken.

John adjourned the meeting and called the BOH meeting t order and Bert seconded, motion carried 3-0. Kristi gave the updates that Kerri presented such as; upcoming dates, vaccine fridge issues, back to school preparations, end of quarter reports, end of year grant reports for State formula, USD 459 School nursing contract and KDHE audit coming up in October. Bert adjourned the BOH meeting and called the regular session to order. Kristi presented the School nursing contract from USD 459 for approval. After review of the contract Bert moved to approve the contract as presented and John seconded, motion carried 3-0. Chay informed them that Kerri has concerns on the changes to the cash balance at the budget workshop and will be talking with her more on her concern.

Kristi Cooper presented payroll change for C Clark(merit) for approval. After review of the payroll change Bert moved to approve the payroll change as presented and John seconded, motion carried 3-0.
July 15, 2019 Page 2

Also, she wanted clarification on where the new Reliance Life Insurance would be paid out of and explained that the Short-term disability plan, they offered was paid out of the Commissioners fund and asked if they wanted the new life insurance to be taken out of the same fund. After some further discussion, Ron moved to approve to pay the Reliance life insurance out of the Commissioner fund and Bert seconded, motion carried 3-0. Next, she discussed the Pay plan and asked to move the Register of Deeds deputy, County Clerk deputy, Treasurer deputy Appraiser deputy and Administrative Assistant for Noxious Weed and Solid Waste from range 13 to range 14. After she explained the changes John moved to approve the range changes for all the job descriptions presented and Bert seconded, motion carried 3-0. Last they discussed the parking lot to be open for employees to park since they stopped that several years ago due to limited parking for the clients who came into the Health department for services and since the Health department has moved to their new facility there would be no need to keep it from being used by the employees and after some discussion, John moved to allow the parking lot to be used by employees as well as the public and Bert seconded motion carried 3-0.

Chay Howard informed them that he had looked into the ownership of Cottonwood street in Haviland and after he researched, he came to the conclusion that the Coop in Haviland is responsible for the repairs to the road but suggests having Jay talk to them and see what the County can do to assist them with materials needed.

Break called at 11:12 for 5 minutes.

During Commissioner Discussion they invited the Sheriff to come talk about the dispatch for the City of Greensburg. He reported that he met with the City administrator and Mayor to discuss dispatching services for the City of Greensburg police, but no action has been taken. Next, they discussed allowing part-time sheriff department employees to receive working holiday pay and it was by consensus to change the existing policy 502 and 302 with the changes as discussed and asked the clerk to adjust the policy and bring it to the next meeting.

Meeting was adjourned at 11:58

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

July 8, 2018

Bert Lowery, John Bertram, Ron Freeman, Kristi Cooper, Terri Butler, Kerri Ulrich, Karen Butler, Rosa Spainhour, Theresa Dasenbrock, Lisa Axman and Brenda Osborne attended the meeting.

Bert called the special meeting to order at 9:00 to go over the 2020 County budget requests with our auditors, Theresa Dasenbrock and Lisa Axman from Lewis, Hooper & Dick and LLC.

Theresa reviewed the landfill agreed upon procedures and the audit report. Lisa then went into the audit process and explained some observations and recommendations such as the purchasing of equipment over $5000 must obtain bids properly, budget amounts by line item inputted correctly and timely into the software in the current year, Cemetery Districts not filing their annual reports with the Commissioners, Extension Council minutes missing dates on their official minutes, Library to upgrade to use financial software and typing their board minutes instead of being hand written, outstanding checks in the Sheriff inmate account, bank reconciliations should be done timely on a monthly basis to include Health Insurance Fund and review disbursement policies when contributing to groups such as safe kids, after prom and Southwest Kansas Area Agency on Aging.

Theresa suggested that all hourly payed employees’ clock in using the time keeping system for accountability for their time. She informed them that she has noticed a few departments who just edit their time each day and suggest them to review this. Next, she suggested that the hourly supervisors should be moved to salary since the Commissioners are not signing off on their timesheets and that they are not held accountable for their actual work hours. After some discussion it was by consensus for the Clerk to work with the hourly supervisors on adjusting them from hourly to salary and to report back with their salaries. Also, they asked the Clerk to work with Public Works department on getting setup for all their employees to start using the time clock.

Theresa shared comparison graphs for population, totals milled levied last year, assessed tangible valuations, total levies that was compared to surrounding counties and cities. Next, they moved into the budget process and went through each request and adjusted budget requests. Theresa informed them that with the budget adjustments that were made they would be looking at a decrease of 0.338 mills making it a total of 74.457 mills to fund the 2020 budget requests. Bert moved to set the 2020 mill levy as 74.457 mills for publication and John seconded, motion carried 3-0. The budget hearing will be August 5th at 10:00 am during the regular Commissioner’s meeting.

Meeting was adjourned at 2:33

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

July 1, 2019

John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Jay Schmidt, Rosa Spainhour, Cassie Blackburn, Tracy Gumpenberger, Katie-Lee Anderson, Grant Neuhold, Bob Wetmore, Chris Tedder, Jay Koehn and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, PR reports, AP reports and Commissioner minutes of 06//17.

After the prayer was given by Jeff Blackburn, John opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 2-0.

Jay Schmidt came to give updates for the public works departments which included; blading updates, payroll change B Foster(merit), asphalt patch work, guard rail north of Haviland and changes to the Solid Waste department. Jay presented a payroll change for B Foster (merit) for approval. After review of the payroll change Ron moved to approve the change and John seconded, motion carried 2-0. Next, he presented figures on options for filling the open position at the Landfill. After some discussion it was by consensus to allow Jay to advertise for a full-time position and work on making the changes on staff.

Kristi Cooper presented a payroll change for S Retallack (merit) for approval. After review, Bert moved to approve the payroll change as presented and Ron seconded, motion carried 3-0. She asked if the Commissioners would allow Friday, July 5th as a holiday for the County employees since they are off on Thursday, July 4th. She added that this would be an extra day of holiday pay for the employees and that the employees working would receive working holiday pay. After some discussion they instructed her to look at the rest of the 2019 holidays and see if they need to review any additional days and report back. John moved to approve to close the County facilities, besides the Sheriff office for July 5th and Ron seconded, motion carried 3-0. She will get this posted for the public.

Break was for 10 minutes at 10:13.

Matt Christenson came to present quotes on server from SHI for $7140.52, Connection public sector solutions for $8611.52 and Southern Computer Warehouse for $8419.98. After some discussion Ron moved to accept the quote from Shi in the amount of $7140.52 and Bert seconded, motion carried 3-0. Last he reported that there was an issue on the phone switch for the Sheriff office this last weekend and that he had to use one of the courthouses switches to get them through till the new switch comes in. He informed them that he would like to order a few of the switches to have on hand for backup and that they are about $1000 each and it was by consensus to let him purchase them.

During Commissioner Discussion, they went through all the 2020 budget requests for review and discussed them for the budget workshop that will be held on July 8th at 9:00 am with our auditors from Lewis, Hooper and Dick, LCC.

Meeting was adjourned at 12:18

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

June 28, 2019

John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Jay Schmidt, Rosa Spainhour, Cassie Blackburn, Tracy Gumpenberger, Katie-Lee Anderson, Grant Neuhold, Bob Wetmore, Chris Tedder, Jay Koehn and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, PR reports, AP reports and Commissioner minutes of 06//17.

After the prayer was given by Jeff Blackburn, John opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 2-0.

Jay Schmidt came to give updates for the public works departments which included; blading updates, payroll change B Foster(merit), asphalt patch work, guard rail north of Haviland and changes to the Solid Waste department. Jay presented a payroll change for B Foster (merit) for approval. After review of the payroll change Ron moved to approve the change and John seconded, motion carried 2-0. Next, he presented figures on options for filling the open position at the Landfill. After some discussion it was by consensus to allow Jay to advertise for a full-time position and work on making the changes on staff.

Grant Neuhold came to give a video presentation on what the Media Center offers for the public and what their 2020 budget request would fund.
Tracy Gumpenberger, Cassie Blackburn and Katie-Lee Harrison came to give updates on the library which included, electronic bookkeeping, reading program and introduction on the new head librarian Cassie Gamble.

Break was for 10 minutes at 10:13.

Bob Wetmore came to present the budget request for the Great Plains Development and to give updates.

Kristi Cooper presented a payroll change for J Parkin (separation) J Finch (merit) for approval. After review of the payroll changes Ron moved to approve them as presented and John seconded, motion carried 2-0. Next, she presented two quotes for 4 electronic poll pads from Akins Election Services for $7622 and from Election Source for $7480. They tabled this till the next meeting for Bert’s opinion. Last she presented corrections to Policies 113, 202, 301, 311, 402, 501 and 514 for approval per the County Attorneys prior approval. After review of the policies and discussion John moved to approve the updated policies as presented and Ron seconded, motion carried 2-0. Last she asked if they would allow the Courthouse to be closed on July 5th due to the holiday being on a Thursday. They will talk with Bert and decide on Monday.

Chris Tedder came to ask for permission to purchase 2 car/body camera kits and additional equipment for the new cars and the amount would be around $10,000 and it was by consensus to allow him to purchase what he needs from the Special Equipment fund. Next, they continued the previous
June 28, 2019 Page 2

discussion on purchasing a new truck for him and to use his old truck as a backup since it is the only 4-wheel drive vehicle they own. He explained that they discussed this previous but is waiting for the truck to be ready. He will report back later on the truck purchase once the dealer lets him know it is ready. Last they discussed using special equipment funds for a garage and website for him. Chay explained that he couldn’t find anything in the statue regarding the website being used on those specific funds, so Chris will work on getting quotes. He explained that he is looking into funds for the garage but will report back.

Meeting was adjourned at 12:03

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

June 17, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Larry Fahrenbrunch, Terri Butler, Sue Greenleaf, Ronald Clayton, Matt Christenson and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, PR reports, AP reports and Commissioner minutes of 06//03.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Bert adjourned the regular meeting and called the Board of Health (BOH) meeting to order. Kerri Ulrich came to give updates which included; building updates, move date July 1st, quote on additional signs, 4-H day camp updates, attended immunization conference, pharmacist inventory, and school contract. Bert adjourned the BOH and called the regular meeting back to order. Kerri presented the school nursing contract for USD #422 for approval. After review of the contract Ron moved to approve it as presented and Bert seconded, motion carried 3-0. Next, she presented a quote for an additional sign at the health department from Wheat State in the amount of $3573.71 (4 x 8) and $2821.47 (4 x 6). They asked her to get quotes for a smaller sign and report back.

Jay Schmidt came to give updates for the public works departments which included; mowing, blading, fixing washouts, issues with the culvert south of town and changes to the Solid Waste department. He explained that with Corey leaving soon that there is concern on the budget if they replace him with a full-time employee. They discussed multiple options which included; hiring a full-time employee, hiring a part-time employee, closing extra days and using other staff to fill the position. Jay will speak with his staff and will report back.

Larry Fahrenbruch with Medical transport solutions came to talk with them about the coverage they offer for employers and employees. No action was taken.

Break called at 10:04 till 10:10.

Terry Butler, Sue Greenleaf and Ron Clayton came to represent the Museum board and present their 2020 budget request.

Matt Christenson came to discuss refinancing the Hospital Revenue Bond. He will talk with the hospital board and work with Raymond James on this process if the hospital board agrees to move forward. Next, he presented quotes on doors for the East and West doors from Home Lumber for $1144 for 2 metal doors, $2250 for 2 fiberglass doors and 2 wooden doors from Sun Mountain $4408. After discussion John moved to purchase 2 fiberglass doors in the amount of $2250 and Bert seconded, motion carried 3-0. Next, he presented a quote for a storm shelter for the health department for $4180. After some discussion it was by consensus not to move forward with the storm shelter and that they can use the Courthouse. Last, he presented a server quote for the Sheriff Office. After review of the quote for the new server, Ron moved to approve the quote from SHI in the amount of $19,991.69 and Bert seconded, motion carried 3-0. The old server will the used as the backup for the Commons building.

Kristi Cooper presented policy 506 to reflect the changes they discussed at the last meeting. After review of the policy, John moved to approve the changes and Bert seconded, motion carried 3-0. Next, she discussed adding more electrical outlets in the barn and fixing the barn roof where the birds are coming in. She will get quotes and report back.

During Commissioner Chay Howard informed them the information he found on open range. And it was by consensus to see if they farmers would split the cost of the cattle guards for the area they want to do open range.

Meeting was adjourned at 12:13

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

June 3, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 05//31.
After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and Bert seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; grading, motor for grader, open range cattle guards, 2020 Road & Bridge budget request, 2020 Special Road and Bridge budget request, 2020 Special Road & bridge equipment budget request, 2020 Solid Waste budget request and 2020 Noxious Weed budget request.

Break called till 10::00.

Kerri Ulrich came to present the School nursing contract from USD 422, USD 474 and Valley Center for review and give an overview of how the nursing contracts work. She will send them off to the schools and bring them back for their approval later. Next, she presented payroll changes for N Zadina (6-month probation) A Brown (merit) for approval. After review of the payroll changes, Bert moved to approve the payroll changes and John seconded, motion carried 3-0. We all went to go look at the building with Kerri.

Kristi Cooper presented a payroll change for C Cantrall (merit) for approval. Bert requested an executive session for non-elected personnel at 10:32 for 10 minutes with Chay for employee relations and Ron seconded, motion carried 3-0. Regular session began 10:42 with no action taken. Ron moved to approve the payroll change as presented and John seconded, motion carried 3-0.

There were no topics to discuss during Commissioner Discussion.

Meeting was adjourned at 11:27

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

May 31, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Matt Christenson, Jay Schmidt, Chris Tedder and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, Payroll/AP reports and Commissioner minutes of 05//20.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and Bert seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; payroll changes J Meitl (separation), S Peters (merit), B Schmidt (merit), C Erickson (merit) D Liggett (merit), grading, mowing issues due to all the rain, washouts, working ditches and storm shelter installed at the landfill. Bert moved to approve the payroll changes as presented and John seconded, motion carried 3-0.

Break called till 9:28.

Matt Christenson came to present 2019 budget request for Emergency Management, Commons building and Courthouse General. Next, he discussed replacing doors on the West and East side. Health department building updates, flooring, generator, gas service line.

Chris Tedder came to discuss creating a website for the County Sheriff office which would be a tool for the public and for his operations. It was by consensus to use the Equipment reserve to purchase the website for operations. Chris will get some quotes and report back.

Break till 10:28.

Kristi Cooper presented a payroll change for C Cantrall (merit) for review. Bert requested to go into executive session for 5 minutes to discuss employee relations at 10:30 and John seconded, motion carried 3-0. Regular session began at 10:35 with no action taken. Payroll change was tabled till Monday meeting. Kristi informed them that she would like to purchase 3 baby changing stations for the concession stands restroom and the men’s room in the community building. Also, she asked if she would be allowed to place signs around the at the red barn to prohibit glass containers being taken in the barn due to some glass was found and it was by consensus to allow her to install the baby changing stations and the signs on the outside and inside the barn. Next, she asked about placing a storm shelter at the fairgrounds and it was by consensus not to do anything at this time. Last she talked about Policy 506 regarding travel expenses and reported that since we follow the State guidelines that the daily meal rate is $55 for over night stays which include; meals, taxes, and all fees and tips to waiters, hotel porters, bellhops, doormen, maids and dining room stewards. She also added when figuring mileage, she would like to change the existing policy to calculate mileage from where they are currently at and not the Courthouse address when figuring to and from. It was by consensus to make those changes to the existing policy. She will make these changes and talk with the other supervisors before reporting back.

There was no discussion for Commissioner discussion.

Meeting was adjourned at 11:18

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Kiowa County Commissioners Meeting

Courthouse Lower Level Conference Room

May 20, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Steve Heft, Aaron Heft, Ric Dalke, Carolyn Irvin, Rosa Spainhour, Megan Gwin, Jay Schmidt and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, Payroll/AP reports and Commissioner minutes of 05/20.

After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and Bert seconded, motion carried 3-0.

Bert adjourned the regular meeting and called the BOH meeting to order. Kerri came to give updates which included; upcoming conferences, 4-H Day camp, health fair feedback, corrected invoice from AMS, reduction in grants from KDHE, updates on new building. Kerri presented a thank you poster to Jeff Blackburn for the “No One fights alone” organization for their contribution at the health fair. She also presented a sample of the items for the Foster Kid program. Bert adjourned the BOH meeting and called the regular meeting to order.

At 9:15 the Clerk presented the sealed bids for the Asphalt paving on 10^th Ave, Sand Seal on Mullinville blacktop and Chip seal on various locations. The Clerk presented bids from Heft and Sons and APAC-Kansas. APAC only presented a bid on the asphalt overlay on 10^th Ave and Heft and Sons presented bids on all three projects. Bert read the bids aloud for the 10^th Ave overlay bid was presented from APAC for $785,978.25 and Heft and Sons for $595,950.00. Bert moved to award the bid to Heft and Sons and John seconded, motion carried 3-0. Next, they read the bid for a chip seal from Heft and Sons for $126,256.80.  John moved to approve the bid as presented for the chip seal and Bert seconded, motion carried 3-0. Lastly, he read the bid from Heft and Sons for the sand seal on the Mullinville blacktop for $86,592. Ron moved to accept the bid as presented and Bert seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; payroll changes (seasonal) G Tuttle and (seasonal) J Meitl, D Liggett (department change), washouts, spraying weeds on the open roads in Keller’s subdivision and 12H Grader motor updates. He also reported he had received $48,022.40 for the storm damages from last year from the State and received another check for the Federal portion of the storm disaster aid last week in the amount of $36,016.80 and that they should receive another check in the amount of $12,005.60 from the State. Next payroll changes were presented for approval. After review of the payroll changes Bert moved to approve them and Ron seconded, motion carried 3-0.

Ric Dalke and Carolyn Irvin came to present their annual report and the ICHD 2020 budget request.

Rosa came forward to give updates on the TransCanada grant they had received and presented the 2020 EMS budget request.

Break called 10:25 till 10:30.

Kristi Cooper presented tax corrections for approval. After review of the corrections, Bert moved to approve them as presented and Ron seconded, motion carried 3-0. The Library board appointment letter was read to appoint Katie-Lee Harrison to the board. John moved to approve the suggested appointment and Bert seconded, motion carried 3-0. Next, she presented payroll change C hacker (separation) for approval. After review of the payroll change, Bert moved to approve the change and John seconded, motion carried 3-0.

Chay Howard wanted to discuss gratuities being charged on the County credit cards when employees go out of town for work. He explained this was discussed at the last department head meeting and wanted to run it by them. He did add that the policy 506 doesn’t specify this and that they the department heads would like clarification. Also, the Clerk reported that the County follows the travel expense reimbursement summary from the State of Kansas in their policy while setting the mileage reimbursement and holidays each year. After some discussion it was by consensus to follow all guidelines from the State in our Policy 506. Kristi will work on updating the policy and take it to the next department head meeting.

Commissioner discussion, Bert wanted to ask the Commissioners to approve to purchase to extension panels for the gates at the fairgrounds. John moved to approve to purchase 2 extension panels on the gates in the amount of approximately $200 and Ron seconded, motion carried 3-0.

Meeting was adjourned at 12:00

Mindy Heinson, Wade Reh, Nadine Lampe, Chris Tedder and Jay Schmidt attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 04/30/19.
After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; payroll changes (merit) J Ahrens and (merit) C Beall, summer temporary help, mowers and quote on engine rebuild on 12H Grader from Foley. After review of the payroll changes as presented Bert moved to approve them and Ron seconded, motion carried 3-0.

Break called at 9:21

Mindy Heinson and Wade Reh came to present updates for the Extension office, quarterly reports and 2020 budget request.

Nadine Lampe came to present the Arrowhead West 2020 budget request and to give updates on the program.

Bert wanted to discuss concerns regarding the absence of County Council at the Commissioner meetings with Chay Howard. Chay also discussed with them on possible changes to his office operations once he gets the new person hired after the budget workshop. Kristi added to the discussion about reviewing how her office processes the final steps of AP with the Commissioners and County Councilor. She discussed with them a few changes she would to make to the final process but added she would talk with Theresa first and report back.

Chay Howard requested a 5-minute executive for non-elected personal to discuss employee relations at 10:15. Bert moved to go into an executive session and Ron seconded, motion carried 3-0. Regular session began at 10:20 with action taken.

Chris Tedder came in to talk with them and to see if they had any concerns or questions about his department. The Commissioners commented that they didn’t have any but told him that he is doing a great job.

Jay Schmidt came back to discuss cold mix quotes from Heft & Sons. He informed them that he could get the mix for $70 per ton and that he is looking to get 900 to 1000 tons for upcoming projects. After some discussion, Bert moved to approve to purchase 1000 tons for $70 per ton and John seconded, motion carried 3-0.

Meeting was adjourned at 11:15

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Kiowa County Commissioners Meeting

May 6, 2019

Bert Lowery, John Bertram, Ronald Freeman, Kristi Cooper, Chay Howard, Mindy Heinson, Wade Reh, Nadine Lampe, Chris Tedder and Jay Schmidt attended the meeting.

Consent agenda included: Agenda and Commissioner minutes of 04/30/19.
After the prayer was given by Jeff Blackburn, Bert opened the meeting. Ron moved to approve the consent agenda as presented and John seconded, motion carried 3-0.

Jay Schmidt came to give updates for the public works departments which included; payroll changes (merit) J Ahrens and (merit) C Beall, summer temporary help, mowers and quote on engine rebuild on 12H Grader from Foley. After review of the payroll changes as presented Bert moved to approve them and Ron seconded, motion carried 3-0.

Break called at 9:21

Mindy Heinson and Wade Reh came to present updates for the Extension office, quarterly reports and 2020 budget request.

Nadine Lampe came to present the Arrowhead West 2020 budget request and to give updates on the program.

Bert wanted to discuss concerns regarding the absence of County Council at the Commissioner meetings with Chay Howard. Chay also discussed with them on possible changes to his office operations once he gets the new person hired after the budget workshop. Kristi added to the discussion about reviewing how her office processes the final steps of AP with the Commissioners and County Councilor. She discussed with them a few changes she would to make to the final process but added she would talk with Theresa first and report back.

Chay Howard requested a 5-minute executive for non-elected personal to discuss employee relations at 10:15. Bert moved to go into an executive session and Ron seconded, motion carried 3-0. Regular session began at 10:20 with action taken.

Chris Tedder came in to talk with them and to see if they had any concerns or questions about his department. The Commissioners commented that they didn’t have any but told him that he is doing a great job.

Jay Schmidt came back to discuss cold mix quotes from Heft & Sons. He informed them that he could get the mix for $70 per ton and that he is looking to get 900 to 1000 tons for upcoming projects. After some discussion, Bert moved to approve to purchase 1000 tons for $70 per ton and John seconded, motion carried 3-0.

Meeting was adjourned at 11:15

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