January 2, 2024 MEETING AGENDA

Kiowa County Commissioners Meeting
May 16, 2022

David White, Bert Lowery, John Bertram, Kristi Cooper, Chay Howard, Jay Schmidt, Kerri Ulrich, Jim Borgerding, Sonja Channel, Sue Greenleaf, Patrick Jansen, Matt Christenson, Kendal Lothman, Aaron Heft and Jeff Blackburn attended the meeting.

Consent agenda included: Agenda, Payroll report, Accounts Payable reports, and Commissioner minutes of 5/2/2022.

Prior to the meeting, the pledge of allegiance was recited, and prayer given by Jeff Blackburn. David White opened the meeting at 9:00. Bert moved to approve the consent agenda as presented and John seconded, motion passed unanimously.

Kristi Cooper presented a tax correction for approval. After review John moved to accept the correction as presented and Bert seconded, motion passed unanimously. She then presented the minutes of May 2, the payroll report and AP reports for signatures. She also informed them that she is applying for a risk avoidance grant through KCAMP since the concrete projects they approved qualified because they would lower the risk of falls and claims. Next, she reported that she had checked with ADA compliances regarding the hand railing and was informed that they only require a railing on each side of the stairs so she asked if they would like the third rail put back in the middle of the stairs or just use what is required. After some discussion it was by consensus to leave the middle railing out since it isn’t required by ADA compliances.

Kerri Ulrich came to request a session for Board of Health. David adjourned the Commissioner meeting at 9:10 and called the Board of Health meeting to order. She reported staff schedules, health fair updates, a leadership course she is attending, Covid updates, some new programs being offered for the public on healthy habits, Kid Count helping with pool passes for families and sponsoring kids summer movies, administrative board meeting hosting a Red Cross shelter training with local emergency departments, and budget request discussion decreasing her budget by $25,000 due to a grant she is receiving for RN salary. David adjourned the Board of Health and called the regular meeting to order at 9:22. She then presented a payroll change for T Hatton 6-month probation for approval, after review Bert moved to approve the payroll change presented and John seconded, motion passed unanimously.

Jay Schmidt presented 2 sealed bids. The first one was for a chip seal for the Haviland blacktop from Heft and Sons in the amount of $262,662.40 and the second one was a sand seal bid for City Service Road from Heft and Sons in the amount of $209,440. After some discussion they asked Jay to get with Steve and get a sand seal bid on Haviland blacktop and report back, Bert then moved to approve the sand seal bid on City Service Road in the amount of $209,440 and John seconded, motion passed unanimously. Next, he presented payroll changes for J Ahrens (separation), C Erickson (merit), and D Liggett (merit) for approval. Bert moved to approve the payroll changes as presented and David seconded, motion passed unanimously. He also reported mowing has begun in the county and that they are going to start patching blacktops in the next week or so. John wanted to revisit the previous discussion regarding placement of recycling dumpsters since he was asked about moving them into the city limits of Greensburg. After some discussion, they agreed to put one by the shop in Greensburg and if other communities would like them, they would discuss that as it comes up.

Jim Borgerding came to present his 2023 budget request for the County Extension office and gave an update on the staff changes and upcoming events.

Kendal Lothman presented payroll changes for S Woodsmall (merit), M West (merit), and R Smith (new hire) for approval. After review Bert moved to approve the payroll changes as presented and John seconded, motion passed unanimously. Next, he presented a quote from Mallory Safety and Supply for 2 armor vests in the amount of $3,709.84 for deputies and requested the funds to be taken out of the Sheriff Equipment reserve fund Bert moved to approve the purchase of $3,709.84 and for the funds to be taken out of his equipment reserve fund and John seconded, motion passed unanimously.

Sonja Channell with Santa Fe Trails came to present FY23 Adult Grant and budget report and FY23 Juvenile Grant and budget report for approval. She gave a quick recap of the programs and informed them of staff changes. After some discussion Bert moved to approve the 2023 Adult comprehension grant and juvenile comprehension grant and John seconded, motion passed unanimously. David signed both reports.

Sue Greenleaf and Patrick Jansen came to discuss their 2023 budget request of the Fair Board. Patrick wanted to inform them about some projects they would like to do in the barn such as installing fans on the ceiling, updating the sound system, and adding concrete to the washout/loading area on the north side of the barn which explained the increase in their budget request.

Matt Christenson came to present quotes for the Commons Building server and informed them that the server is 11 years old and needs to be updated. Quotes presented are from Connection (Dell) $10,016.04, Connection (SuperMicro) $6,878.25, SHI (Dell) $10,971.42 and Thinkmate (SuperMicro) $8,434.02. After some discussion John moved to approve the lowest bid from Connection (SuperMicro) in the amount $6,878.25 and David seconded, motion passed unanimously. Bert asked for clarification on how much a server is used at the Commons and Matt informed them that everyone in the building uses the server and suggested replacing it because of how old the current one is and how the offices in the building need a server to operate their offices for computer file storage. Next, he presented the quote for a hardened backup repository system which will manage the backup storage for County data which includes the Courthouse, Sheriff Office, Health Department, Road and Bridge buildings and Commons Building. Quotes presented are from CDWG (Lenovo) $5,690, Connection (Dell) $8,093.35, SCW (HPE) $13,062.82 and Thinkmake (SuperMicro) $5,151.58. After some discussion Bert moved to approve the lowest quote in the amount of $5,151.58 from Thinkmate and John seconded, motion passed unanimously

Break until 10:52.

During commissioner discussion they went outside to look at the courthouse front step project. No other topics discussed.

Meeting adjourned at 11:06.